Administrative Assistant

Reach Learning Disability; Newark on Trent; On-site; GBP 25,000 - 35,000; Full time

Job summary

Reach Learning Disability is seeking an Executive Assistant to provide effective administrative support at their Head Office in Southwell. The role involves HR tasks, IT support, and general administration, requiring strong communication and organizational skills. Ideal candidates will have experience in administration and a commitment to supporting individuals with learning disabilities.

Qualifications

• Experience working with adults with learning disabilities.
• Experience implementing admin processes and systems.
• Understanding of data protection.

Responsibilities

• Provide HR admin support including recruitment and onboarding.
• Support IT Manager with SharePoint and website maintenance.
• Manage reception area and welcome visitors.

Skills

Communication

Time Management

Attention to Detail

Problem-Solving

Education

Business and Administration NVQs or Diplomas

Tools

Microsoft 360

Canva

Job description

1 day ago Be among the first 25 applicants

Direct message the job poster from Reach Learning Disability

Executive Assistant at Reach Learning Disability

The purpose of this role is to provide an effective and efficient administration service at Reach’s Head Office in Southwell, Nottinghamshire. In this office-based role, the job holder will act as a first point of contact in the office for staff and visitors and will use their administrative and communication skills to help with the smooth day-to-day running of the Charity.

The role is not suitable for home or hybrid working.

Key Responsibilities:

HR

• Employee and employment admin support e.g. recruitment, new employee onboarding, DBS checks, staff files, training record administration and exit processes
• Support for staff recognition celebrations and events.

IT and Finance

• Support IT Manager to maintain up-to-date and accurate SharePoint group membership
• Provide support to maintain website and intranet pages
• Support with data entry relating to volunteer management, carer administration and project evaluation records
• Conduct data reconciliation eg Amazon orders, financial and fundraising data
• Support to produce organisational communications eg newsletters, posters etc.

Health and Safety

• Maintain Fire Safety documentation and document drills
• Support to maintain a safe and healthy working environment for all.

General

• Welcome visitors and manage the reception area
• Enquiry management
• General admin support to Senior Management Team, Board of Trustees and Head Office staff
• Maintain stationery, supplies, first aid kits, washroom/kitchen stock and confidential waste
• Meeting and visitor management
• Practical, hands-on and admin support for events
• Support distribution of organisational-wide communications
• Provide administrative support for Reach’s day services learner enrolments.

Other Duties

• Attend required training in Safeguarding, Data Protection, Health & Safety, First Aid and any other subjects identified as a requirement for the role
• Contribute and engage in supervisions and appraisals
• Work, always, in accordance with Reach policies and procedures
• Keyholder.

Reach retains the right to change or assign other duties to this position to meet the needs of the Charity.

Person Specification

·Works well and efficiently in a team and independently

·Communicate clearly and concisely through a variety of methods (verbal and written)

·Good time management, enabling deadlines and time scales to be met

·Flexible and adaptable approach to their work

·Works collaboratively with a variety of stakeholders

·Solution-focused and has a can-do attitude to problem-solving

·Proactive, concise and considered in decision-making

·Good attention to detail within their work.

·Self-motivated to make a positive difference and elicit individual and organisational growth.

·Experience working with adults with learning disabilities

·Experience in using IT

·Good knowledge and experience of safeguarding

·Can drive and is willing to travel for work purposes

·Creative and innovative ways of working.

Key Skills & Qualifications

·Experience of using Microsoft 360

·Experience implementing admin processes and systems

·Relevant qualifications such as Business and Administration NVQs or Diplomas

·Understanding of data protection

·Experience of using Canva (or similar software) to produce simple communications

·Experience of working in the voluntary sector

·Interest in developing a role in administration

·Interest in developing a career in the voluntary sector.

Aligning to our Reach Values:

·Inspires trust and confidence in others.

·Treat others with dignity and respect to create an environment that contributes significantly to everyone feeling safe, encouraged and valued.

·Promotes innovation, inclusion and diversity that provides everyone with the right to aspire.

·Can build and maintain strong relationships by taking time and investing effort to understand the unique needs and goals of the organisation and individuals.

·Emphasises and understands the importance of individuals’ rights to participate.

·Understands the importance and, prioritises listening to, the voices of people with learning disabilities and their families.

·Commits to and maintains high standards in every aspect of their work.

·Advocates for people with learning disabilities living independent lives.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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