Administrative Assistant

Diamond Blaque HR Solutions; Mountain Ash; On-site; GBP 21,000 - 27,000; Full time

Job summary

Diamond Blaque HR Solutions is recruiting an Administrative Assistant/Officer to support Children and Adult Social Care legal services in South Wales. You will draft court papers, collate bundles, and provide organised legal and administrative support to help deliver a high-quality service.

The role requires strong organisational skills, experience with a case management system, and proficient MS Office (Word, Excel, Outlook).

Qualifications

• A levels or equivalent, or substantial relevant office administration experience.
• Experience in a local authority childcare law team and a local government or Social Services environment.
• Knowledge of Social Services and the work of children and adult social care legal teams.
• Experience using an IT-based case management system.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Administrative or financial office experience, including payments or entering or analysing financial information.
• Experience taking minutes at meetings.
• Knowledge of data protection principles.
• A logical, organised approach and the ability to prioritise competing tasks under pressure.
• Clear verbal and written communication skills.

Responsibilities

• Draft and prepare court papers and other legal documents.
• Collate evidence and prepare, file and update court bundles.
• Arrange expert reports, expert fee payments and urgent document deliveries.
• Process supplier payments and maintain accurate payment records.
• Organise the team’s document archive, retrieving and storing records.
• Open and label new matters on the online case management system.
• Keep case management workflows and the precedent library up to date.
• Report system issues to the software provider and identify user training needs.
• Liaise with council departments, other service areas and external organisations.
• Provide general administrative support across Legal Services as required.

Skills

Active listening

MS Office proficiency

Verbal communication

Written communication

Prioritisation under pressure

Education

A levels or equivalent

Tools

IT-based case management system

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Use your administration skills to support Children and Adult Social Care legal services. As an Administrative Assistant/Officer with a local authority in South Wales, you'll support lawyers in the Children and Adult Social Care Team by providing accurate, organised legal and administrative support to help deliver a high-quality legal service.

What you’ll do

• Draft and prepare court papers and other legal documents.
• Collate evidence and prepare, file and update court bundles.
• Arrange expert reports, expert fee payments and urgent document deliveries.
• Process supplier payments and maintain accurate payment records.
• Organise the team’s document archive, retrieving and storing records.
• Open and label new matters on the online case management system.
• Keep case management workflows and the precedent library up to date.
• Report system issues to the software provider and identify user training needs.
• Liaise with council departments, other service areas and external organisations.
• Provide general administrative support across Legal Services as required.

What you’ll bring

• A levels or equivalent, or substantial relevant office administration experience.
• Experience in a local authority childcare law team and a local government or Social Services environment.
• Knowledge of Social Services and the work of children and adult social care legal teams.
• Experience using an IT-based case management system.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Administrative or financial office experience, including payments or entering or analysing financial information.
• Experience taking minutes at meetings.
• Knowledge of data protection principles.
• A logical, organised approach and the ability to prioritise competing tasks under pressure.
• Clear verbal and written communication skills.

DBHRSolutions is acting as the employing business for this vacancy. We are committed to equality, diversity and inclusion, and welcome applications from all suitably qualified candidates