Administrative Assistant

ivee | The return-to-work platform; London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading organisation in the financial services sector is on the lookout for an Administrative Assistant to join its Secretariat team. The ideal candidate will be highly organised and proactive, responsible for scheduling meetings, maintaining records, and supporting governance processes within a collaborative environment. This role offers flexible working arrangements and opportunities for growth in a mission-driven organisation.

Benefits

Flexible and hybrid working arrangements

Structured onboarding and training support

Collaborative team culture

Qualifications

• Prior experience in a company secretarial or legal administrative role preferred.
• Comfortable working in a regulated or financial services environment.
• Collaborative, discreet, and trustworthy team player.

Responsibilities

• Assist in scheduling and coordinating Board and Board Committee meetings.
• Maintain statutory registers, decision trackers, action logs, and filing timetables.
• Prepare meeting agendas and supporting documentation.

Skills

Time management

Organisational skills

Attention to detail

Communication

Problem-solving

Tools

Microsoft Office Suite

SharePoint

Diligent

Job description

1 day ago Be among the first 25 applicants

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Please do not apply if you are outside the UK

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A leading organisation in the financial services sector is seeking a Administrative Assistant to support its Secretariat team. This role is perfect for someone highly organised, discreet, and proactive, looking to contribute to corporate governance and board operations.

Key Responsibilities:

• Assist in scheduling and coordinating Board and Board Committee meetings.
• Maintain statutory registers, decision trackers, action logs and filing timetables.
• Support routine filings at Companies House and track adherence to SLAs.
• Prepare meeting agendas and supporting documentation in Word, Excel, and PowerPoint.
• Maintain governance SharePoint content and provide support on governance queries.
• Respond to inbox queries and assist with internal audit and compliance information requests.
• Help manage authorised signatory lists and invoice processing.
• Maintain accurate electronic and paper records.
• Work collaboratively with the wider Legal, Governance and Public Policy teams.

Ideal Candidate:

• Prior experience in a company secretarial or legal administrative role preferred.
• Excellent time management and organisational skills with strong attention to detail.
• Confident managing calendars, scheduling, and stakeholder communication.
• Strong judgement and ability to solve problems independently.
• Comfortable working in a regulated or financial services environment (desirable).
• Proficient in Microsoft Office Suite; knowledge of Diligent and SharePoint is a plus.
• A collaborative, discreet, and trustworthy team player with a willingness to learn and adapt.

Benefits Include:

• Flexible and hybrid working arrangements
• Exposure to high-level governance processes
• Opportunity to grow within a legal and compliance-focused function
• Structured onboarding and training support
• Collaborative team culture in a mission-driven organisation

Please press apply to access the full job description and apply for this role.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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