Administrative Assistant

AJ Chambers ®; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

AJ Chambers is seeking an Admin Assistant to support the dynamic Litigation Team in a top Law Firm based in London's West End. The role is vital for ensuring smooth operations through comprehensive administrative and organizational support. The successful candidate will possess strong communication skills, a proven background in a similar position, and the ability to manage confidential information with discretion. This position offers opportunities for professional growth in a supportive working environment.

Benefits

Supportive and collaborative working environment

Opportunities for professional growth and development

Competitive salary and benefits package

Qualifications

• Proven experience in a similar administrative role.
• Excellent written and verbal communication.
• Ability to manage confidential information with discretion.

Responsibilities

• Coordinate and manage calendars for litigation team members.
• Handle the initiation of new client files and legal bundles.
• Liaise with the finance department for accurate billing.

Skills

Organisational skills

Time management

Communication

Discretion

Tools

Microsoft Office Suite

Job description

AJ Chambers are working with a top Law Firm in the West End of London assisting them whilst they are searching for an Admin Assistant to support the dynamic Litigation Team.

This role is key to ensuring the smooth day-to-day operation of the team, providing comprehensive administrative and organisational support. The successful candidate will be a detail-oriented professional with a can-do attitude and strong communication skills.

Key Responsibilities

• Diary Management: Coordinate and manage calendars for litigation team members, including scheduling meetings, court dates, and appointments.
• File Opening: Handle the initiation of new client files, ensuring all necessary documentation and compliance requirements are met.
• Bundling: Prepare and manage legal bundles for court and other proceedings in accordance with legal protocols and timelines.
• Drafting CC Letters: Draft clear and professional covering and correspondence letters for case-related communication.
• General Onboarding: Assist with the onboarding process for new clients and team members, including systems access and introductory documentation.
• Invoicing and Accounts Management: Liaise with the finance department to ensure accurate billing, process invoices, and maintain account records.
• Organising Teams Calls: Schedule and coordinate Microsoft Teams meetings, ensuring participants have access to all necessary documentation and links.
• General Ad-hoc Duties: Provide flexible support to the litigation team as required, including document formatting, printing, scanning, filing, and other administrative tasks.

Requirements

• Proven experience in a similar administrative role, ideally within a legal or professional services environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to manage confidential information with discretion.
• Ideally have previous experience supporting a litigation team.
• Familiarity with case management and billing systems

What We Offer

• A supportive and collaborative working environment
• Opportunities for professional growth and development
• Competitive salary and benefits package

For further information please contact Jess at AJ Chambers.