Administrative Assistant

ICS; Leeds; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading digital services agency in Leeds is seeking an Administrative Assistant to support day-to-day operations across multiple teams. You will be responsible for various operational tasks, including data management and vendor communication. The role is flexible, offering up to 20 hours per week, with a competitive hourly rate. Essential skills include attention to detail, IT literacy, and excellent communication. Join a vibrant workplace that offers training and a supportive environment.

Benefits

Membership in FlexHub

Free breakfasts

Pension scheme

Flexible hours

Training support

Qualifications

• Excellent attention to detail and organisation.
• Strong data management skills.
• Proficient in communication and IT tasks.
• Ability to manage time and meet deadlines.
• Knowledge of the digital marketing industry is desirable.

Responsibilities

• Populate, update, and reconcile data records.
• Conduct checks and report anomalies to managers.
• Communicate with freelance vendors for updates.
• Curate lists of suitable freelance vendors.
• Issue and track agreements for signature.

Skills

Attention to detail

Data management

Communication skills

IT literacy

Time management

Tools

Google Workspace

Microsoft Excel

CRM/BMS

Job description

As an Administrative Assistant, you will play a key role in supporting and contributing to the day-to-day operation of our digital services from an administrative perspective, not only within our Global Resourcing team, but also across other teams in the business.

You will primarily be responsible for completing a variety of operational and organisational tasks to support multiple workflows across the agency, taking into account any specific requirements for each task. The tasks will range in scale, and frequency, some may be regular and others ad hoc.

Based fully in our Leeds office, you will work alongside multiple teams of talented individuals to ensure we are operating smoothly and towards our shared goals as a business.

The role:

• Casual role - up to 20 hours per week (flexible to suit your schedule)
• Salary: £12.21/hour
• Populate, update, clean up and reconcile data records across ICS-digital and ICS-translate
• Conduct checks and identify anomalies, raising any compliance issues to relevant managers
• Communicating with freelance vendors to ensure their profiles with us are up-to-date
• Curate lists of suitable freelance vendors for new projects to help the Global Resourcing team
• Issuing and tracking agreements for signature
• Upload content to relevant client platforms
• Work accurately and efficiently to reach monthly KPIs

About you:

• Excellent attention to detail and organisation
• Data management skills
• Excellent communication skills
• IT literacy, notably Google workspace and Microsoft Excel
• Time management skills with the ability to work to deadlines
• A driven, proactive mindset, with the ability to work flexibly and independently
• Knowledge of the digital marketing industry and of ISO 17100 is desirable
• Experience of using a CRM/BMS is desirable

What we offer:

• Become a member of FlexHub, a global network of expert freelance and casual talent
• Free breakfasts and vibrant office environment
• Industry-leading pension scheme
• Flexible hours to suit your schedule
• Training in industry best practice and tools, and support from experienced industry professionals