Administrative Assistant

Fortrea; Leeds; On-site; GBP 22,000 - 26,000; Full time

Job summary

Fortrea is seeking a proactive Administrative Assistant to support the Clinical Pharmacology Services team in our Leeds unit. On-site, you will process invoices, handle payments, and maintain confidential files across CTMS and Veeva Vault to ensure accuracy and compliance.

You will coordinate with the Global Vendor Management and clinic teams, manage contracts and training records, and help keep projects on track in a fast-paced environment.

Qualifications

• Proven experience providing administrative support in an international environment.
• Advanced proficiency with Word, Excel, Outlook and Teams.
• Educated to GCSE level and eligible to work in the UK.

Responsibilities

• Process invoices in our financial system.
• Process payments for clinical trial participants.
• Maintain departmental files and contract/training records.
• Archive confidential documents in content management platforms.
• Coordinate cross-functionally with Clinic teams and vendors.

Skills

Invoice processing

Payments

Administrative support

MS Office

Confidentiality

Education

GCSE level

Tools

CTMS

Veeva Vault

Job description

We exist to bring new medicines to life. What if your administrative expertise could help us accelerate the journey?FORTREA IN LEEDS – WHERE MEDICAL BREAKTHROUGHS BEGINAt Fortrea, our world-class Clinical Research Unit in Leeds sits at the heart of innovation. Just a short 7-minute walk from the train station, this 65,000 ft², 100-bed facility is a cornerstone of our global operations. Dedicated to Early Clinical Research, it’s where life-saving medicines begin their journey.And this is where you come in because we are expanding and now seeking our new Admin. Assistant:This is a 12-month fixed-term contract,Based on site at Fortrea’s Drapers Yard Clinical Research Unit, LeedsFull-time , 37 hours per weekWhen the drugs you worked with gets approved, you know you´ll touch many patient´s lives around the world.WHO YOU AREProven experience in providing administrative support in an international environment, including invoice processing, payments and archiving.Required: advanced proficiency with Microsoft office programs (Word, Excel, Teams, Outlook, etc.)Educated to GCSE level.Ability to live and work in the UK (we cannot sponsor for this role)Ability to work in a fast-paced setting with many interruptions. Flexibility, anticipation, and advanced organizational skills are key for adjusting to changing daily priorities.Able to maintain confidentiality and establish secure filing proceduresON A NORMAL DAY, YOU WILL…Provide broad and varied administrative support to the Clinical Pharmacology Services team, including:Processing invoices in our financial systemProcessing payments for the clinical trial participantsSupporting the Global Vendor Management Team with local specific vendors (i.e. tracking contracts , overseeing payments, etc.)Maintaining departmental files (training files, client contract files, project files…)Archiving and maintenance of complex and confidential documentation in content management platforms (e.g. CTMS, Veeva Vault, etc.)Cross-functional communication with all the Clinic teams and vendorsIf you want to apply your administrative expertise at the point where new medicines first reach humans, we’d like to hear from you .Learn more about our EEO & Accommodations request here .