Administrative Assistant

Fortrea; Leeds; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading clinical research unit seeks an Admin. Assistant to provide essential administrative support to their Clinical Pharmacology Services team. This full-time position, based in Leeds, involves processing invoices and payments, maintaining files, and assisting in scheduling activities. Successful candidates will have proven administrative experience in an international setting and strong proficiency in Microsoft Office.

Qualifications

• Proven experience providing administrative support in an international environment.
• Advanced proficiency with Microsoft Office programs.
• Ability to work in a fast-paced environment.

Responsibilities

• Processing invoices and payments for clinical trial participants.
• Supporting the Global Vendor Management Team and maintaining departmental files.
• Assisting with scheduling activities and cross-functional communication.

Skills

Invoice processing

Payments processing

Archiving

Organizational skills

Confidentiality

Education

GCSE level

Tools

Microsoft Office

Job description

We exist to bring new medicines to life. What if your administrative expertise could help us accelerate the journey?

FORTREA IN LEEDS - WHERE MEDICAL BREAKTHROUGHS BEGIN

At Fortrea, our world-class Clinical Research Unit in Leeds sits at the heart of innovation. Just a short 7-minute walk from the train station, this 65,000 ft², 100-bed facility is a cornerstone of our global operations. Dedicated to Early Clinical Research, it’s where life-saving medicines begin their journey.

And this is where you come in because we are expanding and now seeking our new Admin. Assistant:

• Full-time, clinic-based job in Drapers Yard, Leeds.
• 37 hours per week, Monday to Friday.

When the drugs you work with get approved, you know you’ll touch many patients’ lives around the world.

Support us on our mission “To help make life-changing healthcare solutions possible”. Apply now and be part of an extraordinary journey.

WHO YOU ARE

• Proven experience in providing administrative support in an international environment, including invoice processing, payments, and archiving.

• Required: advanced proficiency with Microsoft Office programs (Word, Excel, Teams, Outlook, etc.)

• Educated to GCSE level.

• Ability to live and work in the UK (we cannot sponsor for this role).

• Ability to work in a fast-paced setting with many interruptions. Flexibility, anticipation, and advanced organizational skills are key for adjusting to changing daily priorities.

• Able to maintain confidentiality and establish secure filing procedures.

ON A NORMAL DAY, YOU WILL...

Provide broad and varied administrative support to the Clinical Pharmacology Services team, including:

• Processing invoices in our financial system.
• Processing payments for the clinical trial participants.
• Supporting the Global Vendor Management Team with local specific vendors (i.e., tracking contracts, overseeing payments, etc.).
• Maintaining departmental files (training files, client contract files, project files...).
• Archiving and maintenance of complex and confidential documentation in content management platforms (e.g., CTMS, Veeva Vault, etc.).
• Taking meeting minutes.
• Assisting with department’s efforts on scheduling activities including client visits, travel arrangements, scheduling meetings, maintaining calendars, agendas, etc.
• Cross-functional communication with all the Clinic teams and vendors.

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Learn more about our EEO & Accommodations request here.