Administrative Assistant

ICS-digital; Leeds; On-site; GBP 40,000 - 60,000; Part time

Job summary

A digital services provider in Leeds is looking for an Administrative Assistant to support various teams and contribute to smooth operations. This part-time role (up to 20 hours/week) offers flexibility and involves tasks such as data management, vendor communication, and compliance checks. Ideal candidates will have a detail-oriented mindset, strong communication skills, and proficiency in tools like Google Workspace and Excel. The position promises a vibrant work environment and industry-leading benefits, including flexible hours and training opportunities.

Benefits

Membership in FlexHub

Free breakfasts

Industry-leading pension scheme

Flexible hours

Training and support from professionals

Qualifications

• Excellent attention to detail and organisation.
• Strong data management skills.
• Effective communication skills.
• Proficient in Google Workspace and Microsoft Excel.
• Able to manage time effectively and meet deadlines.
• Proactive mindset with the ability to work flexibly.
• Knowledge of digital marketing and ISO 17100 is desirable.

Responsibilities

• Perform operational and organisational tasks for various workflows.
• Populate, update, clean up, and reconcile data records.
• Conduct checks for anomalies and compliance issues.
• Communicate with freelance vendors for profile updates.
• Issue and track agreements for signatures.
• Upload content to relevant client platforms.
• Work accurately to reach monthly KPIs.

Skills

Attention to detail

Data management

Communication skills

IT literacy

Time management

Proactive mindset

Tools

Google Workspace

Microsoft Excel

CRM/BMS

Job description

As an Administrative Assistant, you will play a key role in supporting and contributing to the day-to-day operation of our digital services from an administrative perspective, not only within our Global Resourcing team, but also across other teams in the business.

You will primarily be responsible for completing a variety of operational and organisational tasks to support multiple workflows across the agency, taking into account any specific requirements for each task. The tasks will range in scale, and frequency, some may be regular and others ad hoc.

Based fully in our Leeds office, you will work alongside multiple teams of talented individuals to ensure we are operating smoothly and towards our shared goals as a business.

The role:

• Casual role - up to 20 hours per week (flexible to suit your schedule)
• Salary: £12.21/hour
• Populate, update, clean up and reconcile data records across ICS-digital and ICS-translate
• Conduct checks and identify anomalies, raising any compliance issues to relevant managers
• Communicate with freelance vendors to ensure their profiles with us are up-to-date
• Issue and track agreements for signature
• Upload content to relevant client platforms
• Work accurately and efficiently to reach monthly KPIs

About you:

• Excellent attention to detail and organisation
• Data management skills
• Excellent communication skills
• IT literacy, notably Google Workspace and Microsoft Excel
• Time management skills with the ability to work to deadlines
• A driven, proactive mindset, with the ability to work flexibly and independently
• Knowledge of the digital marketing industry and of ISO 17100 is desirable
• Experience of using a CRM/BMS is desirable

What we offer:

• Become a member of FlexHub, a global network of expert freelance and casual talent
• Free breakfasts and vibrant office environment
• Industry-leading pension scheme
• Flexible hours to suit your schedule
• Training in industry best practice and tools, and support from experienced industry professionals