Administrative Assistant

Thehambleschool; Havant; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading school is seeking an Administrative Assistant to support daily operations in a calm and structured environment. The role involves updating student records, managing communications, and assisting with events, making it ideal for someone who thrives in a supportive team atmosphere.

Benefits

Access to training and professional development

Supportive office environment

Collaborative school culture

Qualifications

• Confident, approachable, and professional.
• Calm under pressure and able to manage competing demands.
• Good attention to detail and keeps accurate records.

Responsibilities

• Updating student records on Arbor.
• Supporting attendance monitoring.
• Preparing letters and emails.

Skills

Communication

Attention to detail

IT skills

Tools

Arbor

Job description

The following content displays a map of the jobs location - Prospect School, Freeley Road, Havant

An exciting opportunity to join a calm, structured and friendly school office where every day brings variety, teamwork and a chance to make a difference. We are seeking a professional, adaptable and well-organised Administrative Assistant to support the daily running of our school office. This is a key role in a small, busy team – ideal for someone who is confident with people, calm under pressure and comfortable following established systems.

About Prospect School
Prospect School is a specialist SEMH provision for boys aged 11 to 16, where every student has an Education, Health and Care Plan (EHCP). Our office plays a vital part in helping the school run smoothly.

We use Arbor as our main information system, and rely on clear routines, accurate data and good communication between staff, families and external professionals. Our Administrative Officer oversees the day-to-day running of the office and the Administrative Assistant plays a key role in supporting this work – whether it is covering reception, updating attendance and other data, preparing letters or helping set up for an event.

Staff work closely together and we take pride in our calm working environment, attention to detail and strong team ethos.

About the role
As Administrative Assistant, you will be the first point of contact for visitors and phone calls. You will also complete a range of administrative tasks under the guidance of the Administrative Officer, including:

• Updating student records on Arbor
• Supporting attendance monitoring
• Preparing letters and emails
• Organising post and supplies
• Helping with events and logistics

No two days are the same and the ability to follow instructions, stay organised and respond positively to changing needs is essential.

What we are looking for
We are looking for someone who:

• Is confident, approachable and professional
• Communicates clearly and kindly with students, staff and families
• Can follow instructions carefully and carry out tasks accurately
• Is calm under pressure and able to manage competing demands
• Has good attention to detail and keeps accurate records
• Works well as part of a team and supports others
• Is confident using IT and willing to learn school systems like Arbor
• Understands the importance of safeguarding and confidentiality
  

What we offer

• A highly supportive and well-structured office environment
• A varied and meaningful role in a small admin team
• A calm, respectful and collaborative school culture
• Access to training and professional development
• The chance to play a vital part in a school that values inclusion, consistency and care

Safer Recruitment

We arecommittedto safeguarding and promoting the welfare of children and young people and expect all staff and volunteers tosharethiscommitment . We will ensure that all our recruitment and selection practices reflect this commitment . All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks .

H ow to apply
To learn more about the role, arrange a visit or apply, please visit our website at prospectschoolhavant.com . We welcome applicants who take pride in good admin, enjoy working with people, and want to contribute to a school that really makes a difference.