Administrative Assistant

THE VISA JOBS; Grimsby; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

The Administration Assistant role within the Assisted Living Centre involves providing comprehensive administrative support to ensure the smooth delivery, collection, repair, and management of equipment and wheelchairs for patients in the community. The postholder will work closely with patients, clinicians, technical staff, and external agencies to support an efficient, patient-focused service.

Key responsibilities include processing referrals, booking appointments for equipment deliveries and

Qualifications

• Strong communication and organisational skills are required.
• Experience in administrative support and handling inquiries is preferred.
• Familiarity with stock control and data reporting is beneficial.

Responsibilities

• Read and follow the job description linked below.
• Promote flexible working to support health and wellbeing of staff.
• Encourage open conversations about working patterns to suit roles.

Skills

Communication skills

Organisational skills

Administrative support

Customer service

Tools

BEST stock control

Job description

Job Summary

The Administration Assistant role within the Assisted Living Centre involves providing comprehensive administrative support to ensure the smooth delivery, collection, repair, and management of equipment and wheelchairs for patients in the community. The postholder will work closely with patients, clinicians, technical staff, and external agencies to support an efficient, patient-focused service.Key responsibilities include processing referrals, booking appointments for equipment deliveries and collections, handling telephone and email enquiries, updating stock control systems such as BEST, maintaining accurate records, ordering goods, and supporting data reporting. The role requires strong communication and organisational skills, as well as the ability to respond professionally and sensitively to patients, relatives, and healthcare professionals.

Job Summary

The Administration Assistant role within the Assisted Living Centre involves providing comprehensive administrative support to ensure the smooth delivery, collection, repair, and management of equipment and wheelchairs for patients in the community. The postholder will work closely with patients, clinicians, technical staff, and external agencies to support an efficient, patient-focused service.Key responsibilities include processing referrals, booking appointments for equipment deliveries and collections, handling telephone and email enquiries, updating stock control systems such as BEST, maintaining accurate records, ordering goods, and supporting data reporting. The role requires strong communication and organisational skills, as well as the ability to respond professionally and sensitively to patients, relatives, and healthcare professionals.

Main duties of the job

The Administration Assistant role within the Assisted Living Centre involves providing comprehensive administrative support to ensure the smooth delivery, collection, repair, and management of equipment and wheelchairs for patients in the community. The postholder will work closely with patients, clinicians, technical staff, and external agencies to support an efficient, patient-focused service.Key responsibilities include processing referrals, booking appointments for equipment deliveries and collections, handling telephone and email enquiries, updating stock control systems such as BEST, maintaining accurate records, ordering goods, and supporting data reporting. The role requires strong communication and organisational skills, as well as the ability to respond professionally and sensitively to patients, relatives, and healthcare professionals.

Job responsibilities

For more detailed information, please read the job description linked below.

As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide.

Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees.

We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen.

Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://join.humberhealthpartnership.nhs.uk/

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

We recognise that candidates may use Artificial Intelligence (AI) tools to support them when preparing their application. Where AI is used, the information provided must remain an accurate and authentic representation of your own skills, knowledge and experience.

AI must not be used to provide false or misleading information or to generate examples that do not reflect your own experience. You should be able to discuss and demonstrate the knowledge, skills and experience included within your application during the recruitment and selection process.

Candidates may be asked to declare whether AI has been used in preparing their application and, where applicable, how it has been used.

About The Employer

The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.

Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.