Administrative Assistant

Clyde & Co; Greater London; Hybrid; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Life assurance from day one

Season ticket loans

Wellbeing Day each year

24/7 Employee Assistance Programme

Job summary

Clyde & Co is seeking an Administrative Assistant to join the Legal Support team in a hybrid working pattern. You will support fee earners and colleagues with day-to-day administrative and file management tasks, ensuring smooth operations and client service.

The role offers exposure to a leading international law firm with opportunities for development in a collaborative environment. You will be part of a team delivering efficient, responsive support across the practice.

Qualifications

• Experience in office-based administration within professional services or corporate environments.
• Strong organisational skills with ability to manage competing priorities and meet deadlines.
• Excellent communication with a customer-focused approach and ability to build relationships with stakeholders.
• High attention to detail and accuracy in handling documents and data.
• Experience with document management or case management systems.
• Proficient in Microsoft Office applications.
• Proactive, flexible and willing to learn new skills and take on responsibilities.
• Collaborative team player contributing to shared goals and service excellence.

Responsibilities

• Assist with file and document management, ensuring accurate and timely processing.
• Coordinate events and support client administration tasks.
• Provide billing support and related administrative duties.
• Prepare court bundles and assist with legal documentation as required.
• Support fee earners and Practice Assistants with day-to-day operations.

Skills

Office administration

Organisational skills

Communication skills

Attention to detail

Document management systems

Microsoft Office

Proactive and flexible

Team player

Tools

Document management systems

Case management systems

Microsoft Office Suite

Job description

The Role

We are seeking a proactive and organised Administrative Assistant to join our Legal Support team. Supporting fee earners, Practice Assistants and Legal Support colleagues, you will play an integral role in ensuring the smooth running of day-to-day administrative, file management and client service activities.

Duration: Permanent

Working Pattern: 4 days working from the office, 1 day remote

Team: Legal Support: Marine

The Team

The Legal Support team works closely with fee earners and business services colleagues to deliver efficient, responsive and client-focused support across the practice. The team is responsible for a wide range of administrative, document management and client service activities, helping to ensure excellent service delivery and operational excellence across the firm.

Essential Skills & Experience

• Previous office-based administration experience within a professional services or corporate environment.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines in a fast-paced setting.
• Excellent communication skills with a customer-focused approach and the ability to build effective relationships with internal and external stakeholders.
• High attention to detail with the ability to work accurately when managing documents, files and data.
• Experience working with document management or case management systems.
• Intermediate knowledge of Microsoft Office applications.
• A proactive and flexible approach, with a willingness to learn new skills and take on additional responsibilities.
• A collaborative team player who contributes positively to shared goals and service excellence.

What sets this role apart

Varied and impactful work

You’ll support a wide range of activities including file and document management, event coordination, client administration, billing support and the preparation of court bundles, providing exposure to many aspects of a leading international law firm.

Development opportunities

This role offers the opportunity to develop your skills within a high-performing legal environment, working alongside experienced professionals and benefiting from ongoing learning and career development opportunities.

Client-focused environment

You’ll play an important role in delivering exceptional service to both internal and external clients, helping to maintain the high standards and reputation of a globally recognised law firm.

What’s in it for you

• Join an award-winning global firm: Clyde & Co is ranked Band 1 in multiple practice areas by Chambers and Legal 500.
• Career progression and development - Structured learning and development programs, secondment opportunities and internal mobility across global offices.
• Award-winning for pro bono work and recognised as an inclusive firm, with global DEI initiatives, leadership programmes, and community impact through volunteering and sustainability.
• Perks include life assurance from day one, season ticket loans and lifestyle discounts, an annual Wellbeing Day each year, 24/7 Employee Assistance Programme and more.

Please note: eligibility for benefits may vary based on location and length of service. Full details will be confirmed upon joining.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.