Administrative Assistant

Orbis Corporation; Greater London; On-site; GBP 21,000 - 32,000; Full time

Job summary

Orbis in London seeks a Legal Administrative Assistant to provide essential support to the legal team, coordinating documents and meetings, and maintaining accurate records in a fast-paced environment.

You will draft and format correspondence, contracts, and reports, and assist with invoices and regulatory filing, while handling confidential information with discretion and professionalism.

Qualifications

• Excellent written and verbal communication skills.
• Highly organised and dependable with ability to prioritise multiple tasks.
• Proficiency in Microsoft 365: Word, Outlook, PowerPoint and Excel; familiarity with document-management or e-signature systems is advantageous.
• Sound judgement with discretion and confidentiality when handling sensitive information.

Responsibilities

• Provide high-quality administrative support to the legal team, including diary management and meeting coordination.
• Draft, format, proofread and finalise correspondence, contracts, reports and presentations.
• Coordinate document execution, circulate for review and monitor signatures and final records.
• Support invoice processing, expense administration and purchase orders.
• Assist with regulatory filing or compliance administration and monitor deadlines.

Skills

Communication skills

Organisation

Attention to detail

Confidentiality

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Job description

Legal Administrative Assistant

We are seeking an organized and proactive Legal Administrative Assistant to support our legal team. This role is well suited to someone who takes pride in producing accurate work, managing competing priorities and handling sensitive information with discretion. You will provide day-to-day administrative support to legal professionals, coordinate documents and meetings, maintain reliable records and help the team operate efficiently. The successful candidate will be comfortable working independently while collaborating closely with colleagues across the business. You will bring sound judgement, strong attention to detail and a practical approach to solving administrative challenges in a fast-paced professional environment.

Why Orbis?

• Culture. We are committed to our Core Values. We encourage intellectual curiosity and individualism as well as collaboration across different areas of the business. We seek to hear our people’s voices - whether quiet or loud. Sharing ideas and challenging the status quo are commonplace.
• Autonomy. While guidance and support are provided, team members own their work and projects.
• Growth opportunities. We support our people in continuous learning and development.
• Agile environment. We are committed to providing a work environment that balances the needs of our clients; the needs of our teams; and the personal needs, commitments, and interests of our people.
• Philanthropy. Our people can contribute to society in a unique and personal way, through various philanthropy opportunities and programmes.

What will your responsibilities be?

• Provide high-quality administrative support to the legal team, including diary management, meeting coordination, travel arrangements and preparation of agendas and materials.
• Draft, format, proofread and finalise correspondence, contracts, reports, and presentations.
• Coordinate document execution, including circulating documents for review and signature, monitoring completion and maintaining accurate final records.
• Support invoice processing, expense administration and purchase orders.
• Assist with regulatory filing or compliance-related administration, as required, and monitor relevant deadlines.
• Liaise professionally with internal stakeholders, external counsel, service providers and other third parties while maintaining confidentiality at all times.

About you

• Excellent written and verbal communication skills, with strong proofreading, grammar and document-formatting capability.
• Highly organised and dependable, with the ability to prioritise multiple tasks, manage deadlines and follow through on details.
• Proficiency in Microsoft 365, particularly Word, Outlook, PowerPoint and Excel; experience with document-management or e-signature systems is advantageous.
• Sound judgement and a clear understanding of the importance of discretion, confidentiality and accurate record-keeping.
• A collaborative, adaptable and solutions-focused approach, with the confidence to work autonomously and seek guidance when appropriate.