Administrative Assistant

NEXA; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Private pension plan

London-based hybrid role

Remote working flexibility

26 days annual leave

Job summary

NEXA in London is seeking an Administrative Assistant to help keep the business organised and running smoothly. You will cover administration, coordination and operational support with regular interaction with senior leadership and colleagues across the business.

Based in London, this hybrid role requires 2 days per week in the office and offers 26 days of annual leave, private pension, and opportunities to work closely with leadership within a busy consulting environment.

Qualifications

• Previous experience in an administrative, coordination, office or operations support role.
• Strong organisational skills and excellent attention to detail.
• Clear and professional written and verbal communication.
• Comfortable handling confidential information with discretion.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Provide day-to-day administrative support to senior leadership and the wider team.
• Keep company records, shared folders, mailboxes and administrative systems organised and up to date.
• Coordinate onboarding and offboarding activities, including documentation and system access.
• Support client administration, including contracts, timesheets and invoices.
• Assist with finance administration such as expenses and reimbursements.
• Help manage relationships with suppliers and external service providers.
• Support the day-to-day running of the London office.
• Assist with recruitment administration, including interview scheduling and communications.
• Maintain internal policies, processes and administrative records.
• Take on ad hoc projects and ensure deadlines are met.

Skills

Administrative experience

Organisational skills

Attention to detail

Communication skills

Discretion with confidential info

Independent worker

Tools

Microsoft Office

Job description

Are you highly organised, practical and good at keeping people, information and processes moving? We need you.

Are you highly organised, practical and good at keeping people, information and processes moving? We need you.

About the opportunity

Our client is a growing London-based consulting firm working with organisations globally on complex data privacy, compliance and technology challenges.

We are looking for an Administrative Assistant to help keep the business organised and running smoothly. This is a broad role covering administration, coordination and operational support, with regular interaction with senior leadership as well as colleagues across the wider business.

You will be based 2 days per week in their London office, with the remainder working remotely.

This isn't a role where you will be doing one repetitive administrative task all day. You will have visibility across the business and will help coordinate everything from meetings and onboarding to documents, suppliers, office administration and finance-related processes.

The role would suit someone who is organised, dependable and comfortable taking responsibility for making sure things happen.

Your responsibilites

• Provide day-to-day administrative support to senior leadership and the wider team
• Keep company records, shared folders, mailboxes and administrative systems organised and up to date
• Coordinate onboarding and offboarding activities, including documentation, system access and internal communications
• Support client administration, including contracts, documentation, timesheets, invoices and related coordination
• Assist with finance administration such as expenses, reimbursements, invoices and information required by external accountants
• Help manage relationships and communications with suppliers, vendors and external service providers
• Support the day-to-day running of the London office
• Assist with recruitment administration, including interview scheduling and candidate communications
• Help maintain internal policies, processes and administrative records
• Take on ad hoc projects and tasks as the needs of the business change
• Follow up with colleagues and external contacts to make sure actions and deadlines are completed

In practice, you will help create the structure that allows the rest of the business to operate efficiently. You will work across different teams and with senior leadership, often coordinating information or people between several different areas of the business.

What you'll bring

• Previous experience in an administrative, coordination, office or operations support role
• Strong organisational skills and excellent attention to detail
• Ability to manage several tasks and priorities at the same time
• Clear and professional written and verbal communication skills
• Good judgement and discretion when handling confidential information
• Confident using Microsoft Office and other digital tools
• Comfortable learning new systems and processes
• Reliable, proactive and able to work independently
• Right to work in the UK

We hope you...

• Enjoy being the person who keeps things organised
• Are practical and solutions-focused
• Take responsibility for following things through to completion
• Are comfortable supporting senior people without needing constant direction
• Have a good eye for detail and notice when something doesn't look right
• Can move between different types of work easily
• Are approachable and comfortable communicating with colleagues, clients and external suppliers
• Have worked in consulting, professional services or another busy office environment
• Are interested in learning more about how a business operates, rather than staying within a narrowly defined administrative role

The rest can be learnt within the team.

What we offer

• London-based hybrid role — 2 days per week in the office
• Full-time position
• 26 days of annual leave plus public holidays
• Private pension plan
• Opportunity to work closely with senior leadership in a growing international consulting business
• Broad exposure to business operations
• Remote working flexibility