Administrative Assistant

Cardiff and Vale University Health Board; Carlisle; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

27-day holiday

Flexible working

NHS Discounts

NHS Pension

Cycle to Work

Job summary

North Cumbria Integrated Care (NCIC) is seeking an organised administrator to join the Physical Health and Rehabilitation Service support team. You will provide a full range of admin assistance including typing, minute taking, filing, diary management, arranging meetings, and processing correspondence and reports.

You will also handle calls and input data into EMIS. Applicants should have NVQ Business and Admin Level 3 (or equivalent), GCSEs, and experience with clinical records, meetings, and

Qualifications

• NVQ Business and Admin Level 3 or equivalent experience.
• GCSE English and Maths at grade C or above; ECDL or equivalent.
• Experience with diary management, meetings, and minute taking.
• Experience with clinical records and data handling.
• Understanding of confidentiality and data protection.
• Ability to travel to multiple locations and work in a team.

Responsibilities

• Provide full administrative support to the Physical Health and Rehabilitation Psychology Service.
• Type, take minutes, file, photocopy, manage diaries, and arrange meetings.
• Handle telephone enquiries and input data into EMIS.
• Maintain professional communication and accurate record keeping.

Skills

Diary management

Excel experience

Written communication

Teamwork

Customer service

Interpersonal skills

Travel readiness

Professional image

Confidentiality

Education

NVQ Business and Admin Level 3

GCSE English C or above

GCSE Maths C or above

ECDL

Tools

EMIS

Job description

An exciting opportunity has arisen to work as part of a busy administrative team in support of the Physical Health and Rehabilitation Service. The overall service is comprised of five core service areas: 1. Persistent Physical Symptoms Service (PPSS) 2. Familiar Faces Service (FF) 3. Locality - Long Term Conditions Psychology 4. The Wellbeing Service 5. Neuropsychology and Stroke Wellbeing. The service offers specialist input to adult patients across Cumbria who experience psychological difficulties relating to their physical health. This post holder will work as part of the administration team, supporting the patient administration, service leads, and practitioners. There will be close liaison with the existing admin support based in Keswick and Carlisle, as well as the wider Physical Health Psychology operational team.

Main duties of the job

The post holder will act as first point of communication for the Physical Health and Rehabilitation Psychology Service (PHRPs). The post holder will be expected to provide a full range of administrative assistance in support of the service, including typing, minute taking, filing, photocopying, maintaining diaries, arranging meetings, and bringing forward relevant correspondence, notes and reports as required. This role also includes taking telephone calls from clients/referrers/queries from other agencies and the public and inputting data into the electronic patients records system (EMIS).

• NVQ Business and Admin Level 3, or equivalent experience
• GCSE English, Grade C and above, ECDL, or equivalent
• GCSE Maths, Grade C and above, Previous file management - electronic and paper
• Diary management
• Experience of working with a clinical record of care
• Experience of planning and facilitating meetings, including minute taking
• Experience of having worked with data/ Excel packages, Understanding of confidentiality issues
• Importance of accurate record keeping, Awareness of clinical governance/ audit
• Awareness of Data Protection legislation
• IT awareness, Dealing with service users and carers in an understanding, efficient and effective manner
• Convey a professional image
• Excellent written and verbal communication skills
• Excellent team working skills
• Effective interpersonal skills.
• Good customer service skills., Flexible approach
• Experience of working across cultures and religions
• Work as part of a team, Must be willing to travel to various locations across the county independently, and attend training and meetings as required
• Act in ways that support equality and value diversity At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time': Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work. Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as followsif applicable to the post: Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment. Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits: 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme NHS Discounts

• Salary Sacrifice schemes including lease cars and Cycle to Work
• Excellent opportunities for development
• Competitive NHS Pension scheme Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
• Subject to eligibility