Administrative Assistant

VWV; Bristol; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

VWV is seeking an Administrative Assistant for their Legal Operations team in Bristol. This newly created role involves managing admin tasks, supporting projects, and ensuring effective communication across teams. Ideal candidates will have strong organisational skills, experience in admin, and a keen interest in working with data.

Qualifications

• Experience in admin or project support.
• Familiarity with database management.
• Strong initiative and attention to detail.

Responsibilities

• Manage day-to-day admin tasks and support team projects.
• Organise records and coordinate meetings.
• Keep databases and intranet content up to date.

Skills

Organisational skills

Communication

Problem-solving

Tools

Microsoft Office

Excel

Job description

Are you organised, proactive, and ready to take on a role where you can really make a difference? We're looking for an Administrative Assistant to join our Legal Operations, Knowledge and Resource Management team in Bristol. It's a brand-new position, giving you the exciting opportunity to shape the role from the start and play a key part in a friendly, supportive, and collaborative team.

Is This Your Next Career Move?

This is so much more than just an admin role – it's a real opportunity to be at the heart of a friendly, social, and supportive firm where teamwork matters and your ideas are genuinely valued. You'll get to know people across the whole organisation, becoming a go-to person and a key link between teams. From day one, you'll be hands-on with work that makes a difference – helping to improve how we do things, supporting exciting projects, and playing your part in how we share knowledge and resources across the firm.

In this role, you'll help keep everything running smoothly, from managing day-to-day admin tasks to getting involved in bigger team projects. You'll organise records, help coordinate meetings, and support ongoing work in legal operations. You'll also be responsible for keeping our databases and intranet content up to date, making sure the right information is always easy to find. If you're someone who loves being organised, enjoys a mix of routine and variety, and thrives working as part of a team, you'll fit right in.

Ideally, we are seeking someone to join us on a full-time basis; however, we are open to discussing part-time arrangements for the right candidate.

Where Will I Be Working?

At VWV we have a truly unique and engaging culture that we hold dear. We work hard but we also love to have fun and we recognise that it's the social interaction between us that really embeds our culture. Covid demonstrated our ability to work effectively as a business from home, resulting in the adoption of a hybrid model of office and home working. We have a "grown-up" working culture and try to be flexible and agile in the way we work. We're happy to discuss any specific requirements of hybrid working with candidates on an individual basis.

Why Choose Us?

There are so many reasons to stop and explore VWV further. We're known for our friendly and welcoming culture where teamwork and collaboration are key. There's no pigeon-holing or glass ceilings here, just a professional yet relaxed culture where you can finally be yourself. We invite you to watch this short video on the right-hand side to see what our own people have to say about us.

We're striving to be an inclusive employer, to create a workplace and environment that promotes and values diversity, where everyone, regardless of background, can reach their full potential. Contact our recruiter to discuss any adjustments needed so we can make this the best possible candidate experience for you.

At VWV, we're committed to your growth with our bespoke Learning Academy, offering structured career-level programs across core business areas to prepare you for promotion opportunities and career advancement - join us to unlock your full potential.

Who Are We Hoping Will Apply?

We're looking for someone who genuinely enjoys working with data, loves keeping things organised, and gets a real sense of achievement from making sure everything runs like clockwork. If you find comfort in routine, enjoy taking ownership of admin tasks, and have a keen interest in working with spreadsheets and databases, this role could be a great match for you.

You're someone who's happy to use their initiative, manage a mix of tasks, and stay on top of the details. Good communication and problem-solving skills will come in handy, and a methodical, organised approach is a must. If you've got experience in admin, project support, or legal operations—and you're confident using Microsoft Office, especially Excel—that's a big plus. Some knowledge of database management will also be really useful.

This is an exciting chance to build on your skills, get involved in interesting operational and project work, and be part of a supportive and knowledgeable team. It's a newly created role, so there's real room to shape it as you go, bring your ideas to the table, and learn along the way. If that sounds like the kind of challenge you're looking for, we'd love to hear from you.

Ready to join us?

Whilst we're renowned for our transparent and welcoming culture, we know that making the next career move can be daunting. We've all been there! To help you to get more of a flavour for life at VWV and to find out what our own people say about us, we invite you to watch this short video on the right hand side. If you feel ready to apply, then please click on the red "Apply Now" button at the foot of the advert and include a cover letter telling us why this is the opportunity for you.

Closing date: 16th June (shortlisting will take place after the role has closed)

Recruitment Agencies

We're in a period of exclusive direct sourcing for this role and are not accepting applications from agencies. We politely request therefore that you do not send candidates through. Any named or anonymised profile or CV sent to us will be deemed an unsolicited approach and treated as a gift.