Administrative Assistant

PD&MS Group; Aberdeen City; On-site; GBP 12,000 - 18,000; Part time

Job summary

PD&MS Group is seeking an Administrative Assistant for our Aberdeen office on a part-time fixed-term (3 month) basis. The role involves supporting the Document Control team with day-to-day administration, filing electronic and paper documents, and scanning per company procedures.

The successful candidate will have 3 National 5s (or equivalent), prior experience in a similar role, and proficiency in MS Office with excellent written and spoken English.

Qualifications

• Minimum of 3 National 5s at grades C or higher.
• Previous experience in a similar role.
• Competent in the use of MS Office Applications.
• Excellent written and spoken English.

Responsibilities

• Assist the allocated team with general day to day administration tasks
• Filing of Company controlled electronic and paper documents as per Company procedures
• Scanning of Company controlled paper documents as per company procedures
• Demonstration of safe approach in working practices
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

Skills

MS Office

English proficiency

Education

National 5s (min 3)

Job description

About The Role:
PD&MS Group have a great opportunity for a Administrative Assistant to join our progressive Document Control team based in our Aberdeen office on a part-time fixed-term (3 month) basis.

Role summary:
The Admin assistant is required to assist the allocated team with general day to day administration tasks including electronic and paper document filing, archiving and scanning.

Responsibilities:

• Assist the allocated team with general day to day administration tasks
• Filing of Company controlled electronic and paper documents as per Company procedures
• Scanning of Company controlled paper documents as per company procedures
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
  Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

About You
Qualifications:

• Minimum of 3 National 5s at grades C or higher or equivalent

Experience / competence:

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Excellent written and spoken English

Personal attributes:
Our GENES, our core values, define who we are, what we stand for and how we deliver.

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us
PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technicalexpertisesets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entirelifecycle of assets within the oil and gas,renewablesand nuclear sectors. But whoever we work with,it’sthe energy, professionalism and purpose of our people that really makes the difference.

Be whoyou’remeant to be, with PD&MS

Wefirmly believein a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feelthey’repart of our team and their voices will be heard.We’realready heartened by the diversity within our organisation, but we recognise thatthere’salways more we can do to improve further.We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status,veteranor disability status.
We’reenergised by the prospect ofoperatingsuccessfully today,tomorrowand far into the future. Butwe’realso driven to ensure that our business activities are conducted in socially responsible, morallyacceptableand sustainable ways.