Administration Assistant

PD&MS Group; Aberdeen City; On-site; GBP 18,000 - 23,000; Full time

Job summary

PD&MS Group in Aberdeen is seeking an Admin Assistant to support the allocated team with daily administration tasks, filing, archiving and scanning in line with company procedures.

The role requires strong MS Office skills, excellent written and spoken English, and a minimum of three National 5s. Previous administration experience is preferred, with a proactive approach to safety and quality aligned with PD&MS values.

Qualifications

• Minimum of 3 National 5s at grades C or higher or equivalent.
• Previous experience in a similar role is preferred.
• Competent in the use of MS Office Applications.
• Excellent written and spoken English.

Responsibilities

• Assist the allocated team with general day to day administration tasks
• Filing of Company controlled electronic and paper documents as per Company procedures
• Scanning of Company controlled paper documents as per company procedures
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policiesDemonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

Skills

MS Office

English fluency

Administrative skills

Education

National 5s (min 3, C or higher)

Job description

Role summary:

The Admin assistant is required to assist the allocated team with general day to day administration tasks including electronic and paper document filing, archiving and scanning.

Responsibilities:

• Assist the allocated team with general day to day administration tasks
• Filing of Company controlled electronic and paper documents as per Company procedures
• Scanning of Company controlled paper documents as per company procedures
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policiesDemonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

Qualifications

• Minimum of 3 National 5s at grades C or higher or equivalent

Experience / competence:

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Excellent written and spoken English

Personal attributes:

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.