Administrative and Project Coordinator

ZipRecruiter; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative and Project Coordinator to provide essential support in managing projects and administrative tasks. This role is pivotal in ensuring smooth operations by coordinating meetings, managing workflows, and compiling reports. The ideal candidate will possess strong communication and organizational skills, along with a proactive approach to problem-solving. Join a dynamic team that values professionalism and integrity, and contribute to impactful projects that enhance client experiences. If you thrive in a collaborative environment and are ready to take on diverse challenges, this opportunity is perfect for you.

Qualifications

• Bachelor’s degree or equivalent business experience required.
• Previous experience in administrative support and/or project management roles.

Responsibilities

• Provide administrative and project management support to clients and executives.
• Coordinate meetings, travel arrangements, and manage schedules.
• Develop and maintain detailed project plans and timelines.

Skills

Communication Skills

Organizational Skills

Critical Thinking

Problem-Solving

Interpersonal Skills

Education

Bachelor's Degree

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Project Management Software

Job description

Job Description

Administrative and Project Coordinator

Department: Employee Benefits – Referenced Based Pricing

Job Summary: The Project Coordinator is responsible for providing administrative and project management support to internal and external clients, executives, officers, and co-workers. This role combines administrative and organizational duties with project planning and coordination responsibilities. The individual will manage workflows, compile reports, coordinate meetings, track project timelines, and ensure timely completion of tasks while maintaining confidentiality and professionalism.

Principal Responsibilities

• Interface with customers and staff daily; handle routine problems in a sensitive, mature, and confidential manner.
• Coordinate meetings, travel arrangements, and schedules for staff; prepare and organize materials, including calendar management.
• Respond to or initiate calls to internal/external customers to determine needs or provide referrals to appropriate areas.
• Prepare or compose correspondence independently.
• Monitor and distribute correspondence and incoming mail; maintain filing systems and office supplies.
• Prepare minutes for departmental meetings and anticipate materials needed for conferences, appointments, and phone calls.
• Develop and maintain detailed project plans, timelines, and task lists electronically.
• Track project performance post-implementation and provide status updates to teams.
• Compile information, prepare reports, and manage projects to ensure timely completion.
• Organize events and follow up with vendor partners or others on deliverables.
• Plan and develop project plans for various initiatives, ensuring deadlines are met.
• Provide analysis on projects, present findings to teams, and gather feedback for improvement.

Other Functions

• Serve as backup to support staff at all levels.
• Attend various meetings (weekly, monthly, quarterly, yearly).
• Perform other duties as assigned.

Requirements

• Bachelor’s degree or equivalent business experience.
• High School Diploma required.
• Previous experience in administrative support and/or project management roles.
• Work experience within the health benefits and/or technology industries.
• Authorized to work in the United States on a full-time basis without Company sponsorship.

Specialized Knowledge or Licenses

• Strong communication, interpersonal, and organizational skills.
• Ability to multi-task and deliver structured outcomes.
• Critical thinking and problem-solving abilities.
• Advanced proficiency in Microsoft Word, Excel, Publisher, PowerPoint, Outlook, and conventional project management software.
• Demonstrated professional demeanor, reliability, and integrity in interactions.

Working Conditions

Office environment with moderate noise level; able to work flexible hours and travel to other Conner Strong buildings and client work sites on a regular basis.

Conner Strong & Buckelew is an equal opportunity employer. It is Conner Strong & Buckelew’s policy to grant equal employment opportunities to all qualified persons without regard to creed, marital status, citizenship, physical or mental disability, veterans’ status, or any other characteristic protected by law. Conner Strong & Buckelew provides equal opportunities in employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. It is Conner Strong & Buckelew’s policy to make reasonable accommodations for the disables that do not impose an undue hardship on Conner Strong & Buckelew.

#LI-HYBRID