Administrative and Personal Assistant

Denholm Associates; City of Edinburgh; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a highly organized Administrative Assistant/Personal Assistant to support a small, globally connected team. This full-time hybrid role offers the chance to engage with high-profile clients while managing diverse tasks, from scheduling to creative presentations. You'll thrive in a dynamic environment where no two days are the same, collaborating with motivated individuals who value your contributions. With opportunities for professional growth in areas like digital marketing and design, this position is perfect for someone who enjoys a blend of administrative and creative work. If you’re ready to bring calm to chaos and make a meaningful impact, we want to hear from you!

Benefits

Private Medical Insurance

Dental Insurance

Life Assurance Cover

24 Days Holiday

Company Pension Contributions

Flexible Working

Travel Opportunities

Qualifications

• Experience in an administrative or PA/EA role is essential.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Manage travel, diaries, expenses, and databases efficiently.
• Support interesting client experiences and small-scale events.

Skills

Administrative Experience

Organisational Skills

Communication Skills

Attention to Detail

Multitasking Abilities

Confidentiality Handling

Microsoft Office Proficiency

Google Workspace Proficiency

Basic Design Skills

Tools

Microsoft Office

Google Workspace

Job description

Does the idea of supporting a small, globally connected team working with high-profile private clients sound like something you'd enjoy? Are you as comfortable juggling calendars and inboxes as you are drafting a sharp-looking presentation or checking on a social post's reach? If so, this role might be just right for you.
We're looking for…
A highly organised and proactive Administrative Assistant / Personal Assistant ( or EA) with a creative side. This is a full-time hybrid role (with occasional in-person meetings in Edinburgh or London) supporting a small, collaborative team that values initiative, clear communication, and getting things done.
Essential skills and experience:

• Experience in an administrative or PA/EA role
• Excellent organisational and time management skills
• A confident communicator with a professional, friendly approach
• High attention to detail and strong multitasking abilities
• Able to handle confidential information and work independently
• Proficient in Microsoft Office and Google Workspace
• A good eye for layout and visual presentation; basic design experience is a bonus

You are…

• The person who brings calm to chaos and helps others stay organised
• Happy managing travel, diaries, expenses, and databases - and enjoy ticking things off your list
• Comfortable switching between admin and creative work depending on the day
• A natural problem-solver who doesn't wait to be asked
• Tech-savvy and curious about new tools or systems
• Thoughtful, reliable, and good at working in a close team without micromanagement

The good stuff…

• A varied role where no two days are quite the same
• Opportunity to support interesting client experiences and small-scale events
• Learn and grow in areas like digital marketing, design, and CRM management
• Collaborate with friendly, motivated people who appreciate what you bring to the table
• Travel opportunities (occasional)
• Private medical and dental insurance
• Life assurance cover
• 24 days holiday (rising to 30 after 5 years)
• Company pension contributions
• Hybrid working with flexibility

Does this sound like you? Then we want to hear from you. Please get in touch today.