Administrative and Operations Coordinator

Loughborough University; Loughborough; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

Loughborough University is seeking an Administrative and Operations Coordinator to join its Commercial Directorate. The role focuses on supporting the operational processes and working closely with senior leaders while championing equity, diversity, and inclusion. The ideal candidate will excel in a fast-paced environment and have strong organizational, communication, and problem-solving skills.

Qualifications

• Administrative experience in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Experience coordinating and delivering events.

Responsibilities

• Support the operational development of the Commercial Directorate.
• Manage executive diary and inbox, oversee financial and administrative processes.
• Coordinate with internal and external stakeholders.

Skills

Organizational Skills

Communication

Problem Solving

IT Skills

Tools

Microsoft Office

SharePoint

Agresso

iTrent

Job description

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Administrative and Operations Coordinator, Loughborough

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Client:

Loughborough University

Location:

Loughborough, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

03119f9a48ee

Job Views:

5

Posted:

02.06.2025

Expiry Date:

17.07.2025

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Job Description:

Open to Internal and External Candidates

Hybrid working: Loughborough University is committed to allowing its employees to work dynamically with a combination of working on campus and remotely, where possible.

Unlock Your Leadership Potential with Us.

Join us and be part of a vibrant community at Loughborough University.

We are currently recruiting for an Administrative and Operations Coordinator to join our dynamic Commercial Directorate. Reporting directly to the Commercial Director, this is an exciting opportunity to help shape and support a growing portfolio of strategic, income-generating activities across the University.

As a newly created role within a start-up environment, you will be instrumental in supporting the operational development of the Commercial Directorate. This includes executive diary and inbox management, supporting the daily running of the team, overseeing financial and administrative processes, and coordinating with internal and external stakeholders. The post holder will work closely with colleagues in the Finance and Property/LUSEP functions.

This is a cross-University role that will work closely with senior leaders, including the incoming Deputy Director for Executive Education and any future roles in the directorate, and will play a key part in establishing systems and processes to support the delivery of the University’s strategic ambitions in commercial activity.

To be successful in this role, you will:

• Be a proactive and organised self-starter with significant administrative experience in a fast-paced environment.
• Demonstrate excellent communication and interpersonal skills, with the ability to engage effectively at all levels, including senior stakeholders.
• Have strong diary and email inbox management skills, with experience arranging meetings, preparing documentation, and handling confidential matters.
• Show excellent planning, prioritisation, and problem-solving abilities, with the flexibility to manage multiple tasks simultaneously.
• Bring strong IT skills, particularly in Microsoft Office, Outlook, and tools for project and data management (, SharePoint, Agresso, iTrent).
• Ideally experience in Project Management Office methodology.
• Have experience coordinating and delivering events, workshops, or team away days with a keen eye for detail.
• Be comfortable working both independently and collaboratively, providing support across the team and stepping in during busy periods or absences.
• Demonstrate a clear understanding of professional environments, ideally within higher education or commercial functions.
• Champion equity, diversity, and inclusion, and bring a genuine enthusiasm for contributing to the University’s commercial growth and innovation.