Administration Officer

Staplehurst School; Tonbridge; On-site; GBP 22,000 - 28,000; Full time

Job summary

Coppice Primary Partnership in Kent is seeking an Administration Officer to join our busy school office. You will support admissions, attendance, data management and communications, keeping the school running smoothly and welcoming parents and visitors.

The role is 35 hours per week, term time only (38 weeks per year), with 8:30am–4:30pm hours and a one-hour unpaid lunch break; you will be part of a supportive team and play a key role in safeguarding and confidential records.

Qualifications

• Experience in administration or office support, ideally in a school setting.
• Strong organisational skills with attention to detail.
• Good IT skills and familiarity with MIS systems.
• Ability to communicate professionally with pupils, parents, staff and visitors.
• Discretion and understanding of safeguarding responsibilities.

Responsibilities

• Manage day-to-day school office operations.
• Administer pupil admissions and leavers within MIS and reporting.
• Monitor pupil attendance and respond to absence requests.
• Process penalty notices and notify parents.
• Maintain accurate data, reports and confidential records.
• Oversee start and end of year MIS processes.
• Coordinate school communications, including newsletters and website.
• Ensure reception area is welcoming and professional.

Skills

Administration

Organisational skills

IT skills

Communication

Teamwork

Confidentiality

Tools

MIS systems

MS Office

Website CMS

Job description

Join Our Team as an Administration Officer!

We’re looking for a skilled and enthusiastic Administration Officer to join our vibrant primary school community.

If you thrive in a fast-paced environment where every day brings something new, this could be the perfect role for you.

About the Role

Our administration and office team is the heartbeat of the school. As Administration Officer, you will play a pivotal role in ensuring our administrative systems run smoothly, enabling staff to focus on providing exceptional education and pastoral care.

You’ll be the welcoming face of our school—professional, warm and aligned with our values. This varied position includes managing day to day office operations, supporting admissions and attendance, overseeing key processes, and working within a small, dedicated team.

We’re looking for someone who communicates brilliantly, stays calm under pressure, and brings outstanding organisational skills to a busy and rewarding setting.

Hours: Monday to Friday, 35 hours per week, term time only (38 weeks per year). Working hours 8.30 - 4.30 with one hour, unpaid lunch break.

Are You…

Highly organised with excellent attention to detail?

Calm, composed and able to work confidently under pressure?

Deadline driven, proactive and solution-focused?

Someone who works with energy, pace and initiative?

A supportive team player who can lead and work independently?

Key Responsibilities Include:

Working within the school office team

Working on administrative systems, communication and record keeping

Administration of pupil admissions (and leavers) to the school, including responsibility for updating, maintaining and reporting from MIS systems.

Administration and monitoring of pupil attendance related absence record collection, both daily and holiday requests, reporting to the Head Teacher and governors.

Processing penalty notice requests to the LA and notifying parents accordingly.

Maintaining accurate data, reports and confidential records

Start of year and end of year administration processes on MIS systems.

Manage school communications, including Facebook and Twitter feed, weekly newsletter and the school website.

Ensuring the reception area is welcoming, professional and well-presented

We’re Looking for Someone Who:

Has strong administrative or office experience (school experience desirable but not essential)

Is highly organised, proactive, and able to multitask

Communicates professionally with pupils, parents, staff and visitors

Has excellent IT skills and attention to detail

Can work well within a team

Understands confidentiality and safeguarding responsibilities

Is friendly, calm and solution focused

Why Join Coppice Primary Partnership?

excellent professional development opportunities

supportive, enthusiastic and dedicated colleagues

a positive, challenging and rewarding working environment

supportive parent community

annual flu vaccination offered to all staff

a family-first approach, ensuring you don't miss important family events

free wraparound care for primary-aged children attending trust schools (including holiday play schemes when staff are working)

access to Kent Rewards discounts, cashback and vouchers

optional school and trust-wide social events throughout the year

a modern, well-equipped school with excellent outdoor learning opportunities

Interested? We’d Love to Hear from You!

To find out more, please see the Job Description, or contact the school directly on 01580 891765 to discuss the role or arrange a school visit.

We review all applications as they are received which may lead to early interviews being offered and early closure of the advert if the right candidate is found.