Administration Officer

Salford Council; Swinton; On-site; GBP 22,000 - 26,000; Full time

Job summary

Salford Council is seeking an Administrative Officer to support the Safeguarding & Quality Assurance Unit within Children’s Services. The role requires handling workload, meeting timescales, and working effectively in a team. Candidates should demonstrate a solid administrative background and confidentiality with data protection.

Essential skills include minute taking, strong communication, and proficiency in MS Office, with the ability to work under pressure and meet performance indicators.

Qualifications

• Experience providing extensive administrative support.
• Strong organisational skills to manage workloads and support compliance with timescales.
• Experience of minuting meetings with accurate recording and detail.
• Effective communication across professional levels and with partners.
• Proficiency with computers and MS Office applications.
• Ability to maintain confidentiality and apply Data Protection principles.
• Ability to generate creative solutions to work issues.
• Ability to perform basic financial and numerical calculations.
• Experience developing positive and supportive team working relationships.
• Experience working to tight deadlines.
• Ability to communicate complex information clearly, both verbally and in writing.
• Ability to prioritise effectively under pressure to meet service standards.

Responsibilities

• Provide administrative support to the Safeguarding & Quality Assurance Unit and Children’s Services.
• Manage own workload and contribute to team efficiency.
• Support the service to meet timescales and performance indicators.

Skills

Administrative support

Organisational skills

Minuting meetings

Communication

MS Office

Data protection

Creative solutions

Numerical calculations

Team working

Deadline management

Prioritisation

Written communication

Tools

Microsoft Office

Job description

Working Pattern: Monday to Friday 8.30am to 4.30pm

An exciting opportunity for an Administrative Officer has become available within the Safeguarding & Quality Assurance Unit supporting the work of Children’s Services.

This is a busy role and there is an expectation that the post holder is able to manage their own workload and yet work as part of a team, to ensure all the responsibilities of supporting the service are considered and acted upon within agreed timescales and performance indicators are achieved. The successful candidate must have a proven administrative background. Candidates must also be able to demonstrate how they meet the following necessary requirements of the post in order to be shortlisted for interview.

Essential

• Experience of providing extensive administrative support to a range of service areas.
• Demonstrate strong organisational skills to effectively manage workloads and support compliance with statutory timescales.
• Experience of minuting meetings, recording accurately and in appropriate detail the information shared and options expressed.
• Effective communication and interpersonal skills with people at all professional levels and with a range of partners.
• Competence in the use of computers and PC based applications including Microsoft Office.
• Ability to maintain confidentiality and apply Data Protection principles.
• Ability to generate creative solutions to work issues.
• Ability to accurately undertake basic financial and numerical calculations.
• Experience of the development of positive and supportive team working relationships.
• Experience of working to tight deadlines.
• Ability to communicate complex information clearly and appropriately, both verbally and in written form.
• Ability to prioritise effectively under pressure in order to meet service standards.

If you have any questions about the role or would like to find out more, please contact [e-mail] and we will be happy to assist.

What we need from you if you are invited to interview

• Passport/ID - You will be required to provide original documentation confirming your right to work in the UK. Successful candidates will also be required to provide proof of address.
• Qualifications/registrations if applicable for the role

Want to know more about Salford?

As an authority we are dedicated to improving the lives of our residents, and as an employer we are passionate about helping individuals to thrive in their work. We’re committed to developing a diverse and inclusive culture and are proud of our professional accreditations which champion this.

Find out about our city as a place to live, work & grow, and learn more about the amazing work we are doing. You’ll also find out about the wealth of benefits we have to offer you on our Salford pages!

Privacy Statement and Data Protection

Our core data protection obligations and commitments are set out in the council’s primary Recruitment and Employment Privacy Notice which can be found at https://www.salford.gov.uk/gdpr

Supporting Documents

• Role Profile.