Administration Officer

The Thinking Schools Academy Trust; Portsmouth; On-site; GBP 22,000 - 28,000; Full time

Job summary

New Horizons Primary School seeks an organized and proactive Administration Officer to provide high-quality support. Key responsibilities include managing pupil records and supporting SEN processes, with a focus on excellent communication and teamwork. Join a vibrant community focused on fostering a positive educational environment.

Benefits

Competitive Pay Scales

Performance Related Pay

Pension Scheme Membership

Collaborative Support and Mentoring

Training Opportunities

Staff Wellbeing Focus

Staff Recognition Program

Qualifications

• Excellent communication and interpersonal skills.
• Strong IT and organisational abilities.
• A calm, efficient, and professional approach.

Responsibilities

• Be the first point of contact for visitors, parents, and staff.
• Support SEN admin processes and maintain records.
• Manage parent enquiries with professionalism.

Skills

Communication

Organisational abilities

Interpersonal skills

IT skills

Job description

About The Role

New Horizons Primary Schoolis seeking to appoint an organised and proactive Administration Officer to join our welcoming school office.

As an Administration Officer, you will provide high-quality support across the school with a focus on SEN administration, parent communication, andoversight of medical provisions and arrangements within the school.

This role is key in helping the school day run smoothly, with clear communication and support provided to pupils, their parents/carers and your colleagues.

Key responsibilities:

• Be the first point of contact for visitors, parents and staff
• Support SEN admin processes and complete related paperwork
• Maintain pupil records, databases and office systems
• Help manage parent enquiries with professionalism and care
• Work closely with colleagues to support school objectives

About You:

• Excellent communication and interpersonal skills
• Strong IT and organisational abilities
• A calm, efficient and professional approach to multi-tasking in a busy environment
• Experience of working in a school environment (desirable but not essential)
• A team player with a genuine commitment to supporting children's education

If you are ready to be a valued part of our dedicated team, we would love to hear from you!

About Us

At New Horizons Primary School, we pride ourselves on fostering a warm, welcoming and vibrant community where smiles and positivity are part of everyday life. Strong, nurturing relationships are at the heart of our school; we know children learn best when they feel happy and safe. Our dedicated staff work closely with families to ensure that children thrive and can grow to become their best selves.

The starfish in our school logo is more than just a symbol, it reminds us that each day is an opportunity to make a positive difference, no matter how small. We encourage both staff and pupils to approach each day with purpose, kindness and the desire to positively impact those around them. Click here to watch The Starfish Story

“Pupils behave well in class and feel safe. They listen to teachers and to each other attentively, respecting the views of others” – Ofsted

Our core values: Ready, Respectful and Safe underpin everything we do.These values help us create a positive and supportive learning environment for everyone. Could you help our children to be ready, respectful and safe in all they do? If so, we would love to hear how you could contribute to our community.

As an accredited thinking school, we carefully consider how we teach our children to be effective independent learners. Our teachers use ‘Thinking Tools’ and children become more independent in their learning because of them; and this builds their self-esteem. Teaching children how to learn has been proven to have a huge impact on accelerating their progress.

In turn, this builds confidence and makes school a happy experience.

Thinking Schools Academy Trust

The Thinking Schools Academy Trust is a family of schools across the South West, South, South East and East of England, consisting of early years, primary, secondary and specialist provision.

We believe that every young person in our community deserves to have the best opportunities at life regardless of their individual circumstances. That’s why we invest in our people and are recognised as the Multi Academy Trust Association Employer of the Year for 2025/2026, so that our staff are best supported to positively impact our pupils.

Learn more about our Vision and Values here

What our Trust will offer you:

• Competitive Pay Scales:Our TSAT pay scales exceed national levels.
• Performance Related Pay: We operate a Professional Growth policy that allows us to reward staff who meet their objectives with additional pay for exceptional performance.
• Pension Scheme Membership:Secure your future with membership of the Local Government Pension Scheme.
• Collaborative Support:Benefit from resources, mentoring, and school visits across the Trust.
• Training:Expand your skills and knowledge with opportunities for Trust-funded apprenticeships and training courses.
• Knowledge and Curriculum Sharing:Regular MAT meets alongside our regional hub model offers a network of collaboration for staff to share best practice.
• Staff Wellbeing Focus: Access our 24/7 Employee Assistance Programme, free flu vaccinations, and eye care vouchers.
• TSTARS Staff Recognition:You will bepart of our Staff Recognition Programme, with seasonal rewards for all staff.
• Refer a Friend: Spread the word and benefit financially from our Refer a Friend Scheme.
• TSAT Benefits portal: a one-stop shop benefits hub that gives you access to a range of exclusive benefits including employee discounts, dental cover, Cycle to Work Scheme and Discounted Gym Membership.
• Blue Light Card:School staff can now access the Blue Light Card for discounts across awide range of categories including holidays, cars, days out and much more!

Next steps:

If you are interested in working in our school, benefitting from a supportive network of colleagues across our large academy and our Trust and you are keen to progress your career, then please apply today!

Early applications are encouraged and we reserve the right to close the vacancy if a suitable candidate is found.

To arrange an informal telephone conversation or tour of the school please contact Gemma Muscat, Office Manager [e-mail]

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. As per KCSIE we will also undertake online searches for all shortlisted candidates, if you have any questions regarding this process please [e-mail]