Administration Officer

Ministry of Justice; Barnsley; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Annual leave 25–30 days + holidays

LGPS pension scheme

Extensive training & development

Job summary

Ministry of Justice is seeking highly organized Estates Senior Admin Officers to support the Yorkshire and the Humber estate. You will log and monitor FM issues, maintain records and audit trails, and prepare performance dashboards while coordinating site visits and contractor access.

You will also take minutes and act as a first point of contact for routine queries. The role offers hybrid working within the UK, with travel across the region and opportunities to develop knowledge of buildings

Qualifications

• Highly organized with excellent attention to detail.
• Confident communicator with strong relationship-building skills.
• Able to work independently and as part of a team.
• Proactive with strong planning and problem-solving abilities.
• Willing to travel regularly across the region.

Responsibilities

• Logging and monitoring of estates and/or FM issues.
• Maintaining records, compliance documentation and audit trails.
• Creating/maintaining performance reports and dashboards.
• Co-ordinating meetings, site visits, and contractor access.
• Minute taking, tracking and assurance of action logs.
• Acting as first point of contact for routine queries via the Estates Functional Mailbox.

Skills

Highly organized

Attention to detail

Communication

Team player

Planning & problem solving

Willing to travel

Job description

You will be at the heart of our flagship estate's function working closely with internal teams, external partners, and site stakeholders to ensure our buildings are safe, functional, and fit for purpose. Duties will include:

• Logging and monitoring of estates and/or FM issues
• Maintaining records, compliance documentation and audit trails
• Creating/maintaining performance reports and dashboards
• Co-ordinating meetings, site visits, and contractor access
• Minute taking, tracking and assurance of action logs
• Acting as first point of contact for routine queries via the Estates Functional Mailbox

Additional Information Some roles in probation require employees to have access to additional intelligence systems that require a higher level of vetting. An example of this, is the multi-agency 'Visor' system. If you are applying for a role that requires you to access systems such as Visor, you will be expected to undertake additional vetting for this once you commence in post, in addition to the pre-employment checks. From 22 July 2025, the Government increased the salary threshold and skills level for Skilled Worker visas. This role does not meet the eligibility criteria for sponsorship in accordance with the current immigration rules if you looking to apply for a Skilled Worker Visa for the first time. The Department cannot consider sponsoring you for this role unless you have held a Skilled Worker visa continuously since before 22 July 2025. If you have held a Skilled Worker visa continuously, please raise this during your vetting checks and eligibility will be assessed in accordance with the immigration rules and transitional provisions in place. If you are applying for this role and you do not meet the new eligibility criteria for sponsorship (or the transitional provisions), you will need to consider your options for obtaining and/or maintaining your right to work in the UK in light of these changes. Successful applicants must ensure they have and maintain the legal right to live and work in the Civil Service and in the United Kingdom. Please note: If your first skilled worker visa/Certificate of Sponsorship (COS) was issued after 22nd July 2025, and you have previously held a student, graduate, or dependant visa, you would not be eligible for sponsorship for this role as the salary offered is below the threshold. If you currently hold a skilled worker visa and have been a skilled worker visa holder continuously since before 4 April 2024 (Please note that the visa can have been issued after this date as long as the Certificate of Sponsorship (CoS) was issued before you may still apply).

Working Arrangements and Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks. Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

We are looking for highly organised and people-focused Estates Senior Admin Officers to play a key role in supporting the effective management of the Yorkshire and the Humber estate. This is a dynamic and varied position, perfect for someone who thrives on building strong relationships, enjoys being out on site, and takes pride in keeping operations running smoothly.

Requirements

• Highly organised with excellent attention to detail
• A confident communicator and relationship builder
• Comfortable working both independently and as part of a team
• Proactive, with strong planning and problem-solving skills
• Willing to travel regularly across the region
• Interested in developing knowledge of buildings, facilities, and estate management

Benefits

• Annual Leave Annual leave is 25 days on appointment and will increase to 30 days after five years' service, plus public holidays. Leave for part-time and job share posts will be calculated on a pro-rata basis
• Pension The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information. Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.
• Training The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
• Networks The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.
• Eligibility All candidates are subject to security and identity checks prior to taking up post
• A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

Disability Confident

We are a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team. For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.