Administration & Finance Assistant

Quality Personnel; Milton Keynes; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Predominantly remote work

One day per month in London

25 days holiday + bank holidays

Christmas shutdown

Job summary

Quality Personnel is seeking an experienced Administration & Finance Assistant to join a fast-moving business. The role covers both finance and administration, including client onboarding, project administration and day-to-day operations. It is a varied, highly organised position with potential for permanent opportunities.

The successful candidate will manage onboarding, invoicing, ledgers, reporting and daily admin tasks, with predominantly remote work and one London meeting per month.

Qualifications

• Direct experience in a similar Administration & Finance role, handling both finance and admin tasks.
• Strong MS 365 skills with Excel, PowerPoint, Outlook and Teams.
• Understanding of accounting software, purchase ledger and sales ledger.
• Excellent organisational skills and high attention to detail.
• Able to manage multiple tasks and deadlines with proactive communication.

Responsibilities

• Onboarding new clients and recording key information across databases and systems.
• Chasing purchase orders and raising sales invoices across project and accounting systems.
• Recording invoice due dates and producing overdue reports; monitoring Stripe payments.
• Maintaining freelancer spend database and recording invoices on project/accounting software.
• Posting accruals and prepayment journals; supporting purchase and sales ledger activities.
• Scheduling project meetings, updating trackers and managing attendee lists.
• Providing general administrative support across the business.

Skills

Microsoft 365

Excel

PowerPoint

Outlook

Teams

Communication skills

Organisational skills

Attention to detail

Independent worker

Tools

Accounting software

Purchase ledger

Sales ledger

Stripe portal

Job description

£30,000 per annum | 6-Month FTC | View to Permanent | Remote | London – 1 day per month | 08:30 – 17:30

Are you an experienced Administration & Finance Assistant looking for a varied role within a fast-moving business?

Our client is looking for someone with directly relevant experience in a similar/mirrored role, who can confidently support both the finance and administration functions, alongside client onboarding, project administration and day-to-day business operations.

This is a varied position suited to someone who is highly organised, proactive, accurate and comfortable managing multiple priorities.

Key Responsibilities

Finance & Client Administration

• Onboarding new clients and recording key information across databases and systems
• Providing standard information required for client system set-up
• Chasing purchase orders and raising sales invoices across project and accounting systems
• Recording invoice due dates and producing overdue reports
• Supporting with chasing outstanding paymentsMonitoring the Stripe payment portal, posting invoices and onboarding clients
• Maintaining the freelancer spend database and recording purchase invoices on project and accounting software
• Posting purchase invoices relating to overhead spend and expenses
• Posting accruals and prepayment journals
• Supporting purchase and sales ledger activities

Project & Business Administration

• Sending event invites to new members and managing the database
• Offboarding clients when required
• Preparing and circulating attendance reports for key calendar events
• Scheduling project meetings and managing attendee lists
• Assisting with project plans, templates and mapping critical paths
• Updating project trackers and maintaining action logs
• Managing key data, including forms, templates, client and prospective client databases
• Managing the shared mailbox, triaging emails and passing on key information
• Assisting with marketing campaigns and managing mailing lists
• Providing general administrative support across the business
• Completing ad-hoc finance and administration tasks as required

About You

You will have proven experience in a closely mirrored Administration & Finance role and be confident managing both finance and administrative responsibilities.

We're looking for someone with:

• Direct experience in a similar Administration & Finance Assistant / Finance Administrator / Accounts & Administration role
• Excellent organisational and administrative skills with strong attention to detail
• The ability to manage multiple tasks and deadlines simultaneously
• Strong follow-through and the confidence to diplomatically chase actions
• Clear and professional written and verbal communication skills
• Strong Microsoft 365 skills, particularly Excel, PowerPoint, Outlook and Teams
• An understanding of accounting software, purchase ledger and sales ledger
• A high degree of accuracy and confidentiality
• A proactive and self-motivated approach
• The ability to work independently and take ownership
• Confidence working in a fast-moving small business environment

What's on Offer?

• £30,000 per annum
• 08:30 – 17:30
• Predominantly remote working
• One day per month in London for a team meeting
• 25 days' holiday plus bank holidays
• Christmas shutdown
• Varied role covering finance, administration and project support

IMPORTANT

This is not a role for someone looking to move into finance or administration for the first time. Candidates must have previous experience in a closely mirrored role, covering comparable finance and administrative responsibilities.