Administration Coordinator

Office Angels; Essex; On-site; GBP 25,000 - 30,000; Full time

Job summary

A staffing agency based in Chelmsford, Essex, is seeking an experienced Administration Coordinator to support HR, compliance, health & safety, and office coordination. This full-time role involves managing administrative tasks like leave bookings, onboarding processes, and health assessments, while also contributing to a friendly team environment. Applicants should have solid administration experience and strong Microsoft Office skills. The position offers a salary of £30,000 per annum with a Monday to Friday work schedule.

Benefits

Stable position in a friendly team

Opportunities to work across multiple business areas

A role where your input matters

Qualifications

• Previous experience in administration required.
• Professional, proactive, and eager to learn.
• HR or compliance experience ideal, but not essential.

Responsibilities

• Manage annual leave bookings, assist with onboarding.
• Handle health surveillance questionnaires and update risk assessments.
• Maintain online profiles and track carbon reduction statistics.
• Assist with meter readings and manage meetings.
• Support HR, compliance, health & safety, and office coordination.

Skills

Strong Microsoft Office knowledge

Excellent communication

Organisational skills

Education

GCSEs in Maths & English or equivalent

Job description

Administration Coordinator
30,000 per annum
Chelmsford, Essex
Monday-Friday, 8:30am-5:00pm

You must drive and have access to a vehicle due to the location of the business.

Are you an experienced Administrator looking for a varied and rewarding role? This is a fantastic opportunity to join a dynamic team where no two days are the same. You'll play a key part in supporting HR, compliance, health & safety, and office coordination, making a real impact across the business.

HR Support:

• Manage annual leave bookings
• Assist with onboarding new starters
• Process leavers and update systems
• Coordinate IT setups including laptops and phones
• Support wellbeing initiatives and events

Health & Safety:

• Handle health surveillance questionnaires
• Update risk assessments
• Issue general H&S communications
• Complete fire safety checks
• Log PPE distribution

Compliance:

• Maintain online profiles
• Book CSCS training and process CITB claims
• Keep supplier lists up to date in line with ISO standards
• Track carbon reduction statistics
• File monthly paperwork electronically

Facilities & Office Coordination:

• Assist with meter readings and facilities servicing
• Book meeting rooms and maintain housekeeping standards
• Welcome visitors and manage refreshments for leadership meetings
• Handle deliveries and stock management
• Operate the switchboard and direct calls professionally

Plus, you'll take on general ad‑hoc duties and support wherever needed—perfect for someone who loves variety and thrives in a busy environment.

Why you'll love this role:

• A stable, full-time position with a friendly team
• Opportunity to work across multiple business areas
• A role where your input really matters

What we're looking for:

• Previous experience within administration required
• Strong Microsoft Office knowledge, excellent communication, and organisational skills
• GCSEs in Maths & English or equivalent
• Professional, proactive, and eager to learn
• HR or compliance experience ideal, not essential

Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.