Administration Assistant | Kent Community Health NHS Foundation Trust

Kent Community Health NHS Foundation Trust; Greater London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A UK healthcare provider is seeking an Admin Assistant to provide comprehensive administrative support to the Oral Health promotion teams. This role involves maintaining stock levels, supporting clinical teams during outreach programmes, and ensuring excellent customer service. The ideal candidate will possess strong organisational skills and a commitment to working in a busy environment while supporting various projects throughout Greater London. The position offers opportunities for flexible working arrangements and growth within a compassionate organization.

Qualifications

• Excellent organisational and problem solving skills essential.
• A positive attitude and commitment to customer service required.

Responsibilities

• Provide administrative support to clinical teams and projects.
• Maintain stock levels and inform relevant personnel.
• Act as a contact point for enquiries with diplomacy.

Skills

Organisational skills

Problem solving skills

Customer service commitment

Job description

Overview

We are currently looking for a Admin Assistant to provide efficient and comprehensive administrative support to the Oral Health promotion admin and clinical teams delivering a broad range of large‑scale community outreach programmes. You will act as an ambassador for the Service, promoting the highest standards of excellence in working practices.

Company Profile

Rated ‘outstanding’ by the CQC, we’ve got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. We need outstanding people who share our values: compassionate, aspirational, responsive, excellent.

Key Responsibilities

• Support the clinical teams on school intervention programme visits during the academic year and during school term breaks, offering admin support to the Project teams and clinics as and when needed.
• Support the teams in multiple boroughs across North East London if the need should arise.
• Ensure stock levels are maintained and inform the Project Support Officers when stock is running low.
• Support a cohesive team approach and be able to develop and strengthen working relationships both internally and externally.
• Work in a very busy environment whilst remaining calm, working independently, proactively and under pressure.
• Act as a professional contact point for all enquiries with the ability to exercise tact, diplomacy and empathy.
• Travel around London to provide project field support for clinical staff applying fluoride varnish programmes and other outreach programmes as and when required to meet Service need.

Qualifications & Skills

A positive attitude, excellent organisational and problem solving skills and a commitment to excellent customer service is essential.

Equality, Diversity & Inclusion

We welcome applications from individuals wishing to further their knowledge and skills and gain a recognised qualification. We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences. We ask for information about your protected characteristics on our application forms. This isn’t visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability.

Flexibility

As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won’t involve sacrificing time for personal interests or family commitments. We’ll support you to work flexibly in a way that will suits us both.

Eligibility

Please note: at this stage, the role is open only to colleagues currently employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB). Nursing vacancies are also open to Student Nurses and Newly Qualified Nurses.

Driving Requirement

As a community Trust many of our roles require individuals to be able to drive to perform their duties. If driving is a requirement of the role, you will be asked to confirm that you have a full UK driving licence where driving is a requirement of the role to be able to proceed with your application. We are committed to supporting candidates with disabilities into employment, if you are unable to drive due to a disability, please contact the Recruitment Team via [e-mail] quoting the vacancy reference number so we can support you further.

Application Process

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Contact

Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.

Additional Information

We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job. At KCHFT we strongly encourage colleagues in clinical and non‑clinical roles who have direct or social contact with patients to be fully vaccinated.

Thank You

Find out more about the community difference here. Good luck! We can’t wait to meet you and welcome you to #teamKCHFT, #cometocommunity.

Expiry

This advert closes on Monday 5 Jan 2026.