Administration Assistant

Winterton Medical Practice; Scunthorpe; On-site; GBP 18,000 - 19,000; Part time

Job summary

Winterton Medical Practice, a rural GMS dispensing teaching practice in North Lincolnshire, seeks an Administration Assistant for 19 hours per week. You will support the Practice Manager and administration team across two sites, with training provided and scope to discuss how hours are spread across Monday, Thursday, and Friday.

The role includes maintaining the SystmOne system, reminders, recalls, and a variety of general duties to ensure smooth daily operations within a forward-thinking

Qualifications

• Fluent in written and spoken English.
• Good IT skills; Excel and Word required.
• GCSE Maths and English at grade C or above.

Responsibilities

• Provide administrative support to the Practice Manager and senior/admin staff, assisting with tasks and projects.
• Develop and maintain a high level of competency in the practice clinical system and data input.
• Support day-to-day operations including data management and general administration.

Skills

Fluency in English

Education

GCSE Maths and English (C or above)

Tools

Excel

Word

SystmOne

Job description

We are a rural GMS training practice caring for 10,000 patients, half dispensing, a provider of surgical services and a high QOF achiever.

We are looking to recruit an Administration Assistant for 19 hours per week, to assist the administrative team in the day to day running of the practice also taking responsibility for their own workload.

The 19 hours will be worked on Monday, Thursday & Friday, how the hours can be spread over these three days is open to discussion.

Main duties of the job

Provide administrative supportto the Practice Manager, Assistant Practice Manager, Senior Administrator andBusiness Support Administrator, assisting with tasks and projects as requiredto support the effective day-to-day operation of the practice.

See Job Description for full duties

**Full training will be provided.

About us

Winterton Medical Practice is a forward thinking GMS Dispensing Practicebased in a small market town in North Lincolnshire over two sites. We are a Teaching practice and a Trainingpractice with the Hull York Medical School. We reside in purpose built premiseswhich includes a Minor Surgery Suite:

SystmOne Clinical System

High QOF Achiever

Rated Outstanding for the care given to our older population andGood in all other areas by CQC

Friendlysupportive practice team with a real commitment to high quality patientcare

Good local Schools and Colleges

Good road networks

Job responsibilities

WintertonMedical Practice

JobDescription

Job Title: AdministrationAssistant

Purposeof the Post. Provideadministrative support to the Practice Manager, Assistant Practice Manager, SeniorAdministrator & Business Support Administrator

Main Dutiesand Responsibilities

Provide administrative supportto the Practice Manager, Assistant Practice Manager, Senior Administrator andBusiness Support Administrator, assisting with tasks and projects as requiredto support the effective day-to-day operation of the practice.

Develop and maintain a highlevel of competency in the practice clinical system, including the ability toinput, retrieve and analyse data accurately. Provide support with day-to-day ITand clinical system queries and troubleshooting in the absence of the ReceptionSupervisor, escalating issues where appropriate.

Qualify & OutcomesFramework (QOF)

Supportthe delivery of QOF requirements alongside the Business Support Administrator.Duties will include, but are not limited to, inviting patients for reviews onspecific disease areas, such as Asthma/COPD. Responsibilities may change anddevelop in line with updates to QOF specifications and practice requirements.

Otherduties include

Hysterectomy Tasks Re QOF Coding

Dementia Register Toolkit Maintaining anaccurate register

SurgicalUnit

Supportthe Business Support Administrator with the day-to-day operational requirementsof the Surgical Unit, including inviting patients to planned surgical sessions,responding to patient enquiries, preparing theatre paperwork, and providinggeneral administrative support to ensure sessions run efficiently.

MandatoryTraining

Maintainoversight of mandatory training for all practice staff, ensuring training iscompleted within required timescales, with appropriate follow-up wherenecessary, supported by the Practice Manager and Assistant Practice Manager.

PatientInvitations

Whooping Cough & RSV Vaccinationinvitations

Shingles Vaccinations Age Related &Vulnerable Patients

Hep A Booster & Pneumococcal Invites

Cervical/Bowel & Breast Screening Awareness

Learning Disabilities Check Invites

NHS Health Check invitations

HbA1c Recalls

General Blood Recalls

Other General Miscellaneous Recalls

SystmOnlineOversight

Consent Sharing SMS

Follow up re patients turning 11 & 13

GeneralAdministration Duties

Access to Online Records Searches

Residential Home Searches

Out of Area Registration Request

Recording Smear Results & adding Recalls

Enhanced Hours summaries to PCN Practices

PSA Spreadsheet Oversight Management &Coding for Invoicing

Shared Care Medication Oversight of BloodRecalls

Bariatric Surgery Search

Allergies Search Re: Penicillamine

GTT Testing

Pts on listed Medication Add reminders torecords

Search on Patients with Pacemaker Fitted rePatient Plan Alert

Patients on Neuroleptic InjectionsSearch/Follow up

Thisdocument may be amended following consultation with the post holder, tofacilitate the development of the role, the practice, and the individual. Allpersonnel should be prepared to accept additional, or surrender existingduties, to enable the efficient running of the practice.

Person Specification

• Fluency in written / spoken English

Qualifications

• Good level or IT experience / Knowledge.
• GCSE (or equivalent) Mathematics and English Grade C or above
• Use of Excel and Word to an advanced level

Experience

• At least 2 years experience in an administrative role with particular focus on supporting the administrative oversight of service provision.
• Skills and Experience in data management specifically presenting/sharing information/data with the management team in an electronic format.
• Ability to work in a busy environment and prioritise work effectively. Ability to work to deadlines.
• Experience of working in Primary Care.
• Expert in using the SystmOne Patient Records System with the ability to run complex searches (training will be given where necessary).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£13.25 to £13.50 an hourDependent on Experience