Administration Assistant

Circle Health; Radlett; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies (Maternity, P

Non-contributory life insurance

Staff wellbeing resources

Employee recognition programmes

Industry leading training and develop

Job summary

Circle Health Group Decontamination is recruiting an Administration Assistant to join the Administration department. This full-time role (37.5 hours per week) requires covering a flexible shift pattern and supporting the unit in all administrative tasks.

The position reports to the Unit Administrator and supports the production and managerial team, the decontamination process for instrumentation and endoscopy, and coordination of loans and deliveries across sites.

Qualifications

• GCSEs (or equivalent).
• English and Maths (Grades 4/C or above).
• Post-GCSE qualifications (optional but helpful): NVQ 2/3 in Business Administration, BTEC or OCR Nationals in business-related subjects, Apprenticeships (e.g. Business Admin Level 3).

Responsibilities

• Support the unit with all admin duties, reporting to the Unit Administrator.
• Provide administrative support to production and managerial teams.
• Handle calls from customers and manage booking system for loaning endoscopes.
• Coordinate deliveries, repairs, and service contracts as required.
• Maintain stock and storage of supplies to ensure adequate levels.

Skills

Interpersonal skills

Communication

Teamwork

Initiative

Attention to detail

Education

GCSEs (or equivalent)

English & Maths Grade 4/C or above

Post-GCSE qualifications (optional)

Business Admin Apprenticeship (optional)

Job description

Circle Health Group Decontamination is responsible for the provision of sterile equipment and instrumentation for use in surgical and interventional procedures in hospitals across England and Glasgow. The unit operates 24 hours a day/7 days a week with rotating shifts covering days and nights as required.

We have an opportunity for a Administration Assistant to join their team of staff in the Administration department. This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties of this role include:

• You support the unit in ensuring all administrative duties are completed in a professional manner, reporting to the Unit's Administrator and providing administrative support to the production and managerial team.
• You will support all aspects of the decontamination process pertaining to both instrumentation and endoscopy
• You assist in the answering of calls from customers.
• You utilise the booking system for the loaning of flexible endoscopes between different hospitals and endoscopy suites and co-ordinate the delivery of flexible endoscopes to all sites.
• You co-ordinate repairs and service contracts under direction as required.
• You order and co-ordinate the storage of supplies ensuring adequate stocks are maintained at all times.

Key skills

• Good interpersonal and communication skills.
• The ability to work as a team member.
• The ability to work on own initiative.
• The ability to work under pressure, to prioritise work and meet deadlines.
• The ability to work accurately and to precise detail, with good organisational and follow-up skills.

Qualifications

• GCSEs (or equivalent)
• English and Maths (Grades 4/C or above).
• Post-GCSE qualifications (optional but helpful):
  • NVQ Level 2 or 3 in Business and Administration
  • BTEC or OCR Nationals in business-related subjects
  • Apprenticeships (e.g. Business Administrator Level 3 Apprenticeship Standard)

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities
• …and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We're passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.