Administration Assistant

JIM - Jobs In Manchester; Manchester; On-site; GBP 20,000 - 25,000; Full time

Job summary

Join a leading NHS Trust as a Band 3 Administration Assistant in the Renal Transplant Department. You will play a key role in supporting clinic operations, ensuring precise data management, and collaborating with healthcare teams. Ideal candidates will possess strong organizational and communication skills, along with previous administrative experience.

Qualifications

• Experience in Microsoft Office is essential.
• Proven ability to work to deadlines.
• Experience working in a multi-disciplinary team.

Responsibilities

• Book and schedule clinic appointments.
• Maintain departmental trackers and provide administrative support.
• Handle data entry with accuracy.

Skills

Communication

Organization

Attention to detail

Interpersonal skills

Time management

Education

General education to GCSE standard

ECDL/NVQ word processing qualification

Tools

Microsoft Office

Job description

Job Summary

We have an exciting opportunity for a Band 3 Administration Assistant within the Renal Transplant Department.

The ideal candidate will have excellent communication and organisation skills.

You must have good attention to detail together with the ability to prioritise your own workload to meet deadlines. Duties will include booking and scheduling of clinic appointments , maintaining departmental trackers and providing administrative support to the transplant co-ordinator team.

You should have previous administration experience as well as being flexible and able to work as part of a team. In return we will provide a comprehensive induction with a view to developing knowledge and skills where appropriate.

Main duties of the job

Duties will include:-

Booking and scheduling of clinic appointments

Maintaining of departmental trackers

Admin support for the transplant co-ordinator teams

Data entry ensuring accuracy and attention to detail

Sending our patient information packs as required

Dealing with telephone queries from internal and external organisations

About Us

MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Job Description

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].

Were looking forward to hearing from you!

Person Specification

Qualifications

Essential

• General education to GCSE standard
  
  

Desirable

• ECDL/NVQ word processing qualification
  
  

Training & Experience

Essential

• Experience in use of Microsoft Office Competent in the use of computer system for data entry and report generation
• Good keyboard Skills
• Proven experience of working to deadlines
• Experience of working with a multi-disciplinary team
  
  

Desirable

• Previous NHS experience
• Experience of a hospital’s patient administration system
• Experience of medical appointment systems.
  
  

Essential

Skills and Abilities

• Good oral and written communication skills
• Ability to accurately input data
• Self motivated with the ability to manage own workload
• Ability to prioritise competing tasks effectively
• Excellent interpersonal skills
  
  

Knowledge

Essential

• Good understanding of Trust policies and procedures.
• Knowledge of Departmental IT systems
• Confidentiality
• Health and Safety
  
  

Desirable

• Understanding of wider IT agenda within NHS
  
  

Attributes

Essential

• Conscientious and hard working
• The ability to remain calm and professional under pressure
  
  

Others

Essential

• The ability to remain calm and professional under pressure
• Tactful and diplomatic
• Willingness to undertake training
• Flexible
  
  

Desirable

• Evidence of personal development
  
  

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.