Administration Assistant

Weightmans; Liverpool; On-site; GBP 18,000 - 24,000; Full time

Job summary

Weightmans in Newcastle is seeking an Administration Assistant to join a busy Real Estate team. You will support Fee Earners with day-to-day administration, ensuring files are maintained, new client files are opened, and documents are filed accurately.

You will handle diary management, manage expenses, assist with reports and billing, and perform general tasks that keep the office running smoothly. The role offers a collaborative environment within a recognised UK law firm.

Responsibilities

• General file maintenance.
• Opening new client files.
• Closing files and archiving.
• Carry out general admin tasks such as filing, photocopying, and key dating.
• Prepare reports and billing.
• Gather and collate management information.
• Document and correspondence management.
• Diary management for Fee Earners.
• Manage the expenses system.
• Process office and client account payment requests.
• Perform other tasks as required by the role or teams.

Job description

Our Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property to an excellent and diverse client base. This role is an opportunity to join an innovative and high performing, busy team. Our focus is on delivering a first class client service. Our clients range from major retailers, leisure operators, regional developers, local authorities and universities. We use bespoke case management systems to ensure that all documents are accurate and consistent, and our procedures are followed and deadlines met.

We are currently recruiting for an Administration Assistant to join our team in Newcastle.

As an Administration Assistant you will work as part of a team, assisting with all aspects of administration in accordance with the instructions from Fee Earners in the team.

Your Main Duties And Responsibilities Will Be

• General file maintenance
• Opening new client files
• Closing files and Archiving
• Carry out general administrative tasks such as filing, photocopying, key dating
• Reports and Billing
• Gathering and collating management information
• Document and correspondence management
• Diary Management for Fee Earners
• Management of expenses system
• Processing office and client account payment requests
• Carrying out any other tasks that fall within the aspects of the role or the wider teams