Administration Assistant

Kirkham Grammar School; Kirkham; On-site; GBP 20,000 - 30,000; Part time

Job summary

Kirkham Grammar School is seeking a highly organised Minute Taker to provide administrative support to the Clerk to the Governors and HR Manager. This role involves attending meetings, recording minutes, and ensuring confidentiality. The ideal candidate will have proven experience in minute taking, excellent written skills, and strong organisational abilities.

Benefits

School fee remission

Qualifications

• Proven experience in minute taking or administrative support roles.
• Excellent written English, grammar, and formatting skills.
• Confidence in working independently and meeting deadlines.

Responsibilities

• Attend meetings and accurately record formal minutes.
• Liaise with the Clerk to the Governors and HR Manager.
• Ensure timely distribution of minutes and maintain confidentiality.

Skills

Attention to detail

Excellent listening skills

Organisational abilities

Discretion

Education

Experience in minute taking or administrative support roles

Job description

1 week ago Be among the first 25 applicants

Kirkham Grammar School is seeking a highly organised and discreet Minute Taker to provide administrative support to both the Clerk to the Governors and the HR Manager. This is a key support role requiring a sharp eye for detail, excellent listening skills, and the ability to produce clear, accurate minutes of formal meetings in a timely manner.

You will play an important part in ensuring the smooth and professional operation of governance and HR processes, maintaining confidentiality at all times.

Key Responsibilities:

•Attend meetings of the Governing Body and relevant sub-committees as required

•Accurately record and produce formal minutes of meetings, ensuring they are clear, well-structured, and reflect decisions and actions

•Liaise with the Clerk to the Governors and the HR Manager to prepare agendas, circulate papers, and organise meeting logistics

•Ensure timely distribution of draft and finalised minutes in accordance with agreed timelines

•Maintain confidentiality and discretion at all times, particularly when handling sensitive information

•Support administrative tasks for governance and HR as required, including followup on action points and maintaining records

The ideal candidate will have:

•Proven experience in minute taking or administrative support roles

•Excellent written English, grammar, and formatting skills

•Strong organisational abilities and attention to detail

•Confidence in working independently and meeting deadlines

•Discretion and professionalism, particularly when dealing with confidential or sensitive matters

• Flexibility to attend meetings outside regular working hours, if required

School fee remission

Working Days:

Three days per week, term-time plus adhoc meetings.

To apply for this role, please request an application form from HR Manager, Alex Roberts by emailing: [e-mail]

*The post is ultimately subject to completion of the school’s own application form, two satisfactory references, DBS clearance and verification of qualifications.*

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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