Administration Assistant

Hoople Group; Hereford; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

LGPS enrollment

Career progression pathways

Annual leave 31 days pro rata

Job summary

Herefordshire Council is seeking an Administration Assistant to join the Herefordshire Museums & Galleries team on the Opening Horizons project in Hereford. The role involves providing administrative and financial support, coordinating activities and maintaining records to ensure smooth project delivery.

You will work closely with museum staff, schools, contractors and partners, managing bookings and supporting day-to-day operations with a proactive, detail‑oriented approach.

Qualifications

• Experience working in an administrative role.
• Strong organisational skills and the ability to prioritise multiple tasks effectively.
• Excellent communication and interpersonal skills.
• Confidence using Microsoft Office and other IT systems.
• The ability to work independently as well as collaboratively within a team.
• A positive and flexible approach to problem-solving and meeting deadlines.

Responsibilities

• Provide administrative and financial support to Herefordshire Museums & Galleries and Opening Horizons teams, helping to ensure smooth day-to-day running.
• Coordinate artists/schools, maintain records and support project activities.
• Manage bookings for schools, facilitators and resources, liaising with staff, schools and contractors to ensure timely delivery.

Skills

Admin experience

Organisational skills

Communication skills

MS Office

Teamwork

Problem solving

Tools

Microsoft Office

Job description

Job Title: Administration Assistant

Hours: 7.4

Salary: HC04 £26,016 - £26,847 pro rata (£5,203 £5,369 per annum)

Contract: Fixed term until 31/07/2028

Location: Hereford

Closing date: 12/10/2026

The Role

We are looking for an organised and enthusiastic Administration Assistant to join the Herefordshire Museums & Galleries team to work on our Opening Horizons project. This is an exciting opportunity to support a vibrant museum service, helping to ensure the smooth delivery of administrative, financial and operational activities across the project.

Working closely with museum staff, schools, contractors and external partners, you will play a key role in supporting the project.

What will you be doing?

You will provide administrative and financial support to the Herefordshire Museums & Galleries and Opening Horizons teams, helping to ensure the smooth day-to-day running of the project. This will include coordinating artists/schools, maintaining records and supporting the projects.

You will manage bookings for schools, facilitators and resources, liaising with museum staff, schools and contractors to ensure activities are delivered successfully and on time.

About You

We are looking for someone who is highly organised, proactive and able to manage a varied workload. You will enjoy working with people, have excellent attention to detail and be confident using IT systems and Microsoft Office applications.

You Will Have:

• Experience working in an administrative role.


• Strong organisational skills and the ability to prioritise multiple tasks effectively.


• Excellent communication and interpersonal skills.


• Confidence using Microsoft Office and other IT systems.


• The ability to work independently as well as collaboratively within a team.


• A positive and flexible approach to problem-solving and meeting deadlines.

An interest in museums, heritage, arts or culture would be advantageous.

We Offer

A competitive salary, holiday entitlement, and access to our contributory pension and staff benefits scheme, which includes:

• Salary range of £26,016 - £26,847 pro rata (£5,203 £5,369 per annum)


• Enrolment in the Local Government Pension Scheme (LGPS)


• Career progression: clear pathways to progress


• Annual Leave: 31 days' annual leave (pro rata) plus bank holidays. You can also purchase an additional 10 days per annum during the request period


• Flexible working: including the potential for job-sharing, part-time hours and agile working.


• Employee Assistance Programme: 24/7 access to support and counselling


• Payment of professional membership fees (based on role requirements)


• Pick your perks - our benefits include access to a range of retail, leisure, holiday and health benefits. This includes savings, cash back and discounts.

Why Choose Us?

We're proud and excited to unveil our new recruitment video, a celebration of Herefordshire's people, places, and purpose. Set in the heart of England and filled with pride, compassion and possibility, the video brings to life what it means to work somewhere you truly belong.

At Herefordshire Council, every role matters and every person makes a real difference for our communities. We're a team where people feel valued, supported and empowered to grow together.

You will probably have heard a lot about how beautiful it is in terms of countryside and open spaces (and it is!) but there is so much more going on here, including world-class cultural assets like the Mappa Mundi, vibrant theatres and a thriving food and drink sector. One of Herefordshire's biggest assets is the strong and diverse communities. Our Talk Community approach brings that together supporting people to help themselves, encouraging them to help their communities and identifying how communities can help individuals.

Our ambitious transformation programme aims to further build on this to offer an all-age approach. We're excited about the potential of what we can achieve for the benefit of all residents of Herefordshire, stronger together and building brighter futures.

Don't meet all parts of the job description?

Herefordshire Council is committed to strengthening a diverse and inclusive work environment which reflects the communities of Herefordshire. If you are looking at the next stage of your career and have a broad base of fieldwork experience, we can provide supportive and welcoming opportunities to help you develop your professional, management & supervisory skills.

Reasonable Adjustments

Our recruitment process runs in partnership with Hoople Resourcing. If you require any reasonable adjustments or alternative methods for the online application process, please contact the resourcing team by email: [email protected].

Creating an inclusive workplace

We encourage our employees to feel empowered and to use their voices to help embrace diversity, promote inclusivity and shape our organisation. We have eight employee network groups, collectives of colleagues who often share identities, life experiences or cultures and offer support and community. They also play an important role in strengthening the voices of employees at Herefordshire Council. Embedded in the Council's values is a commitment to listen to people's views and needs.

For more information on our Employee Network Groups please view our dedicated recruitment website: www.spiritofherefordshire.com.

Commitments, Covenants and Statutory Obligations

• Those who indicate that they have a disability. This is part of our commitment to the "Disability Confident" scheme.


• Those who indicate in their application that they are an Armed Forces Veteran or Reservist. This is part of our pledge to support the Armed Forces Covenant.


• Those who indicate in their application that they are a Herefordshire care leaver. This is part of our commitment to supporting young people leaving our care.

We take our commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults seriously and expect all of our staff, visitors and volunteers to share in this commitment.

We are committed to safeguarding and promoting the welfare of children & young people and vulnerable adults. If you are offered this position, it will be subject to a Disclosure and Barring Service check.