Administration Assistant

Sussex Community NHS Foundation Trust; Bognor Regis; On-site; GBP 12,000 - 18,000; Part time

Job summary

A leading community NHS Trust is seeking two Administration Assistants to join their team at Bognor Regis War Memorial Hospital. These part-time roles involve key administrative responsibilities such as greeting visitors and managing appointments, suitable for organized and motivated individuals. Candidates should thrive in a team environment and possess relevant experience, with training opportunities offered in this compassionate care setting.

Benefits

Flexible working options

Excellent training and development opportunities

Cost-effective workplace nurseries

Active diversity networks

Qualifications

• Need to have good keyboard skills and be conversant with Microsoft packages.
• Ability to handle difficult situations calmly and communicate effectively.
• Experience in NHS is advantageous, full training will be provided.

Responsibilities

• Greeting and booking in visitors, managing online banking and cash handling.
• Answering telephone calls and booking appointments.
• Typing, sorting post, and performing various administrative duties.

Skills

Reception/administration background

Cash handling

Compassionate nature

Tools

MS Office

Job description

Bognor Regis War Memorial Hospital is looking for two friendly, experienced Administration Assistants to join our team on Main Reception.

These are both part time posts (15 hours per week, two days per week (MONDAYS & FRIDAYS) at 7.5 hours per day), with the opportunity to cover additional shifts during colleagues' annual leave/sickness.

We are looking for someone with reception/administration background, and cash handling experience, who is hard working, committed, and thrives in a team environment.

“Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role."

This post would suit a highly motivated and organised individual, as they will undertake many roles including; greeting and booking in visitors, answering the telephone, cash handling & online banking, booking meeting rooms & Audiology appointments, typing (using MS Office software), franking and sorting post, data input and various other administrative duties. They will also be liaising with patients' next of kin following inpatient deaths, so a calm and compassionate nature is essential. Please note: this is NOT a counselling role, it is purely administration tasks.

The applicants must be conversant with Microsoft packages and have good keyboard skills.

The applicants should be able to communicate effectively with patients and colleagues at all levels. They should be able to work unsupervised as well as part of a team, be able to deal with difficult situations calmly and able to use their initiative.

Experience of working in the NHS would be an advantage, but not essential as full training will be given.

Please read the attached Person Specification carefully, and give FULL details of all previous experience and examples of where you meet the application based essential and desirable criteria. This is to ensure that all applications can be fairly scored for shortlisting.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast
  
  

Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

For further details / informal visits contact: Name: Lucy Field Job title: Facilities Administrator Email address: [e-mail] Telephone number: 01273 696011

01273 696011 ext 5341