Administration Assistant

Circle Health Group; Aylesford; On-site; GBP 25,000 - 30,000; Full time

Job summary

Circle Health Group is looking for a team member to support various administrative tasks in a healthcare setting. Responsibilities include managing customer communications, coordinating equipment logistics, and ensuring compliance with health and safety standards. The ideal candidate will possess strong communication, organisational skills, and the ability to thrive under pressure. This role offers various benefits including holiday entitlement and a private healthcare scheme.

Benefits

25 days holiday plus bank holidays

Private pension scheme

Private healthcare scheme

Friends & Family hospital discounts

Family-friendly policies

Non-contributory life insurance

Employee recognition programs

Training and development opportunities

Qualifications

• Ability to work accurately and meet deadlines.
• Flexible and adaptable to changing needs of the role.
• Good administration and manual handling skills.

Responsibilities

• Assist in answering customer calls and managing bookings.
• Coordinate repairs and maintain stock supplies.
• Produce reports as directed by the Decontamination Manager.

Skills

Interpersonal skills

Communication skills

Numerical skills

Organisational skills

Computer skills

Ability to work under pressure

Attention to detail

Teamwork

Education

Good level of general education

Tools

Word

Excel

Job description

Social network you want to login/join with:

Applicants should meet the following criteria:

• Good interpersonal and communication skills
• Good level of general education
• Flexible and approachable
• Ability to work as a team member
• Ability to work on own initiative
• Ability to work under pressure
• Ability to prioritise work and meet deadlines
• Computer skills in software Word and Excel
• Ability to work accurately and to precise detail
• Good organisational and follow-up skills
• Good numerical skills
• Manual handling is an essential function of this role
• Must have good administration and computer skills

Duties of this role include:

• Assist in answering calls from customers
• Utilise booking systems for loaning power tools and instrument sets between hospitals, theatres, and decontamination centers, and coordinate delivery to all sites
• Communicate potential failures in power tool and instrument supply to the senior team
• Coordinate repairs and service contracts as required
• Order and coordinate storage of supplies to maintain adequate stocks
• Produce daily, weekly, and monthly reports as directed by the Decontamination Manager and maintain timesheet records
• Maintain good relationships with stakeholders
• Promote and maintain health and safety within the department
• Ensure activities comply with company policies and procedures
• Complete all Learning Space modules timely
• Be flexible to changing needs of the role and adapt accordingly
• Perform other related duties as required

Please see attached role profile for further details on responsibilities and accountabilities.

Salary & Benefits

• 25 days holiday plus bank holidays, increasing to 30 days with service
• Private pension scheme
• Private healthcare scheme for treatment at our hospitals, covering pre-existing conditions
• Friends & Family hospital discounts
• Family-friendly policies, including enhanced maternity, paternity, and adoption pay
• Non-contributory life insurance
• Staff engagement hub with discounts and rewards
• Resources to support wellbeing
• Employee recognition programs
• Training and development opportunities

Circle Health Group is committed to diversity and inclusion, welcoming applications from all backgrounds, including the Armed Forces Community. We are a Disability Confident Employer and a Gold member of the Armed Forces Covenant. We strive to create an environment where colleagues can thrive and grow, guided by our principles of being selfless, compassionate, committed, collaborative, brave, agile, tenacious, and creative.