Administration Assistant

Suffolk County Council; Aldeburgh; On-site; GBP 31,000 - 32,000; Full time

Job summary

Aldeburgh Town Council invites applications for the position of Administration Assistant to the Council. The role provides admin support to the Town Clerk, Mayor and Councillors, handling a range of procedures and activities to help deliver the Council's objectives.

The post is permanent, 20 hours per week, with a pro rata salary of £30,515 to £32,046 per annum. Responsibilities include minute taking, diary management, organizing meetings, maintaining the Council website and supporting

Qualifications

• Excellent organisational, communication and IT skills.
• Team player.
• Knowledge of how local councils operate is desirable but not essential.

Responsibilities

• Provide a central point of contact for a range of administrative matters and progress enquiries to resolution.
• Efficiently process incoming and outgoing communications with recording and tracking procedures.
• Maintain records of contact with East Suffolk Council, Suffolk County Council and organisations in Aldeburgh.
• Provide admin support to the Town Clerk, Mayor and Town Councillors, including minute taking, diary management, and organising meetings.
• Maintain the Council website and keep it up to date.
• Utilise traditional methods and social media to communicate Council activity.
• Undertake research to input reports for the Council and Town Clerk.
• Provide reception cover for the Town Hall and visiting public.
• Support Council committees and community events.

Skills

Organisational skills

Communication skills

IT skills

Job description

• Aldeburgh Town Council
• Address: The Moot Hall, Market Cross Place, Aldeburgh, Suffolk IP15 5DS
• Salary: £30,515 - £32,046 per annum (pro rata)
• Hours: 20 hours per week
• Contract: Permanent
• Reference: 0936
• Required from

Aldeburgh Town Council invites applications for the position of Administration Assistant to the Council.

To provide effective and efficient administrative support to the Town Clerk, Mayor and Councillors through the establishment and delivery of a range of administrative procedures, processes and activities in order to assist with the delivery of the service and key objectives for the Town Council.

Your responsibilities

• Provide a central point of contact for a range of specific administrative matters ensuring all enquiries are received and progressed to resolution in a timely manner.
• Ensure the efficient processing of incoming and outgoing communications ensuring these are progressed using appropriate recording and tracking procedures.
• Keep and update a record of contact within East Suffolk Council, Suffolk County Council, and organisations in Aldeburgh.
• Provide administrative support to the Town Clerk, Mayor and Town Councillors undertaking activities to include Minute taking at meetings, diary management, organising Council meetings and ensuring papers are issued and distributed on time.
• Be responsible for maintaining the Council website and ensuring it is up to date at all times.
• Maximise the use of traditional methods and social media accounts in the workplace to facilitate communication of Council activity.
• Undertake research to input the reports as requested by the Council and Town Clerk.
• Provide additional Reception cover for the Town Hall and visiting general public.
• Support Council committees and community events.

What you will need

As the successful applicant, you will have excellent organisational, communication and IT Skills and be a team player. Previous knowledge of how local councils operate would be desirable byt not essential as full training will be provided.

What will offer you

28 days annual leave including bank holidays per annum (pro rata).

For more information

Please read the Job Description (Word).

To find out more, please contact Letitia Martin, Aldeburgh Town Clerk, by calling 01728 441527.

Closing date: 1.00 pm, 16 October 2026.

Interview date: Week beginning 26 October 2026.