Admin Coordinator- Oxford

Penguin Recruitment Ltd; Oxford; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading Environmental Consultancy in Oxford is seeking an Admin Coordinator for a part-time role. This position involves supporting the team with admin tasks, managing communications, and maintaining project documentation. Candidates should possess strong communication and organizational skills, along with expertise in Microsoft Excel and Word. The role offers flexibility, substantial benefits, and generous annual leave, making it an exciting opportunity for the right individual.

Benefits

Flexible working

Substantial benefits

Generous annual leave

Qualifications

• Previous admin and operations experience essential.
• Advanced knowledge of Microsoft Excel and Word required.
• Experience with Sage Line 50 is beneficial.

Responsibilities

• Manage phone and email queries related to software sales.
• Support staff organization including booking meetings.
• Document and manage project timescales and invoices.

Skills

Communication

Organization

Microsoft Excel

Microsoft Word

Tools

Sage Line 50

Job description

My Client, a market leading Environmental Consultancy who specialise in Hydrology and Environmental Management, is searching for an Admin Coordinator to join the team on a part time basis for their Oxford office.

This exciting opportunity offers part-time working (22.2 hours a week) from their Oxford Office.

Candidates are required to have prior admin and operations experience. You will have experience supporting and organising staff diaries, managing complex spreadsheets and answering phone and email queries from staff and customers.

You will be expected to have excellent communication and organisational skills and advanced knowledge of Microsoft Excel and Word. It is also beneficial for applicants to reside locally and have accounts experience using Sage Line 50 software.

As an Admin Coordinator you will be expected to support the Operations Manager to assist with queries and requests from Clients and the team.

You will be expected to complete the following;

-Answer phone and email queries from customers relating to software sales and software support, ensuring software is dispatched and sales figures are recorded. You will also be expected to work as part of the reception team, answering general enquiries and passing messages to the team.

-Staff support and organisation including booking meetings and training courses, purchasing software/IT equipment and documenting/approving holiday requests.

-Administration managing and documenting project timescales including start dates, progress, creating reminders for the team and advising when projects end. At this stage you will be expected to raise invoices and credits using Sage Line and cover sales ledger, purchase ledger, inputting invoices and credit control.

-You will be expected to manage and update complex internal spreadsheets relating to sales figures, internal knowledge base and document portals, maintaining GDPR best practice.

-Assist the Operations Manager with HR and recruitment for the team.

-Marketing and managing social media platforms (with support from external Marketing Agencies) to promote the services of the Company, creating newsletters and increasing social media presence of the firm.

This role is immediately available, and interviews will be conducted as soon as possible.

This opportunity offers flexible part-time working, substantial benefits and generous annual leave.

If this role is of interest to you please email [e-mail]. We have many more vacancies available on our website at www.penguinrecruitment.co.uk. This is a permanent part time role.
Penguin Recruitment is operating as a Recruitment Agency in respect to this position.