Admin Assistant - People Team

Hippo; Leeds; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Contributory Pension Scheme

25 Days Holiday

Perkbox access

Private health cover

Private dental cover

Cycle-to-work scheme

Season ticket loans

Wellbeing contribution

Volunteer days

Relocation support up to £8,000

Job summary

Hippo is a Leeds-based consulting business seeking a People Team Admin Assistant to support onboarding and lifecycle administration for our employees. The role is hybrid, full-time, with regular in-person work at our Leeds office.

You will handle onboarding, benefits administration, background checks, and lifecycle queries, while maintaining accurate records and coordinating with Talent Acquisition and Client Operations teams and suppliers.

Qualifications

• Strong attention to detail and accuracy in record keeping.
• Ability to work in a collaborative, open team environment.
• Organised and able to prioritise with changing priorities.
• Proactive, positive attitude and ability to use initiative.

Responsibilities

• Onboarding admin and organisation including contract creation and onboarding onto our systems for all new starters.
• Regular audit reporting and compliance checks.
• Administration of our company benefits.
• Administration of background checks.
• Administration of offboarding.
• Support a positive experience through the employee lifecycle by managing the team mailbox and answering queries.

Job description

As a consulting business, our people are our greatest asset. With this in mind, a high degree of focus is needed in the People area to support our current growth and onboarding new employees.

Reporting to the Senior People Business Partner you will work in a collaborative team that requires a confident and pragmatic approach where the ability to develop positive working relationships across the business is key.

This is a hybrid working, full time role, and will require regular in person working within our Leeds office.

The People team Admin Assistant is a crucial member of the People team and you will play a pivotal role in providing a seamless, efficient and first class service during the on-boarding of new Hippos to the business and support administration processes during the employee lifecycle.

Vital to the success of this role you will work alongside the Talent Acquisition, Client Operations team as well as our third party suppliers to provide administration support that will include but not limited to:

• On-boarding
• Off-boarding
• People processes and procedures
• People systems

The role in a nutshell:

• Onboarding admin and organisation including contract creation and onboarding onto our systems for all new starters
• Regular audit reporting and compliance checks
• Administration of our company benefits
• Administration of background checks
• Administration of offboarding
• Supporting a positive experience through the employee lifecycle by managing the team mailbox, answering queries from employees
• Accurately logging information and keeping records up to date.

• You should have strong attention to detail to be able to update records and produce documents with accuracy.
• You need to be able to work in the open as part of a collaborative team to provide a high quality and responsive service to the business.
• Organised and able to prioritise effectively, able to work with changing priorities and apply a logical focus to problems.
• A proactive and positive attitude with the ability to use your own initiative.

Alongside working with some of the most talented people out there and on-top of a competitive salary, which we’re transparent about from the outset, you can also expect a range of benefits:

• Contributory Pension Scheme (Hippo 6% & Employee 2%)
• 25 Days Holiday plus UK Public Holidays
• Perkbox access for a wide range of discounts
• Critical illness cover
• Life assurance and death in service cover
• Volunteer days
• Cycle-to-work scheme for the avid cyclists
• Salary sacrifice electric vehicles scheme
• Season ticket loans
• Financial and general wellbeing sessions
• Flexible benefits scheme with options of:
• Private health cover
• Private dental cover
• Additional company pension contributions
• Additional holidays (up to an extra 2 days)
• Wellbeing contribution
• Charity contributions
• Tree planting

Diversity, Inclusion and Belonging at Hippo

At Hippo, we’re dedicated to creating a diverse, equitable and inclusive workplace that works for everyone. We understand that having a diverse team unlocks our capacity for innovation, creativity and problem solving. Only by building a community of diverse perspectives, cultures and socio-economic backgrounds can we create an environment where all can contribute and thrive.

We actively encourage applications from underrepresented groups including women, ethnic minorities, LGBTQ+, neurodivergent and people with disabilities. We are committed to providing an inclusive and accessible recruitment process that reflects our workplace culture. We are a registered Disability Confident Employer, Mindful Employer, Endometriosis Friendly Employer and a member of the Armed Forces Covenant. Hippo continually strives to remove barriers, provide accommodations and offer reasonable adjustments to ensure equity throughout our practices.

Hi, we’re Hippo

At Hippo, we design with empathy and build for impact. We do this by combining data-informed evidence, human-centred design and software engineering. We're a digital services partner who is genuinely invested in helping our clients thrive as modern organisations. Our delivery methodology is truly agile, from concept to reality, supporting innovation and continuous improvement to achieve your desired outcomes.

We firmly believe that technology should serve humanity, not the other way around. We take a human-centred approach to everything we do because we understand that complex problems require a service design approach. This means understanding how users behave and ensuring our solutions work for them in the real world.

Our combination of data, design, and engineering delivers bespoke digital services that make a positive and meaningful impact on organisations and society.

Have a look through our Website at Our Story & Purpose, Our Culture & Values, Case Studies and Our Solutions & Services to find out some more!

Hippo Locations

We are headquartered in Leeds and have offices across the UK in Glasgow, Manchester, Birmingham, London and Bristol. We're on the lookout for top talent nationwide but you need to be located within reasonable travelling distance from one of our offices. Given the dynamic nature of a consulting business, you may be required to work on-site at a Hippo office or at an in/out of town client location for a number of days per week (client dependent) and therefore candidates will need to be open/flexible to travel and working on one of those sites at least 2 days per week. We offer a generous relocation support package of up to £8,000 (please ask for terms and conditions) to help make your move a smooth one.