Admin Assistant - Part Time FTC

ENGINEERINGUK; London; Hybrid; GBP 15,000 - 20,000; Part time

Job summary

A leading company in the financial sector is seeking a part-time Admin Assistant to provide maternity cover. This dynamic role involves supporting daily operations, managing administrative tasks, and ensuring efficiency within the team. Ideal candidates should possess strong organizational skills and thrive in a fast-paced environment.

Qualifications

• Ability to work under pressure and multitask effectively.
• Strong relationship-building skills.
• Excellent organizational and attention to detail.

Responsibilities

• Liaising with internal and external contacts for meetings and information requests.
• Supporting PA, investment, finance, and IR teams with administrative tasks.
• Processing invoices and expense reports.

Skills

Multitasking

Relationship-building

Organizational skills

Attention to detail

Time management

Communication skills

Proficiency in office software

Financial processes

Job description

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At M&G, our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life, and Wealth. All three segments work together to deliver attractive financial outcomes for our clients and superior shareholder returns.

Through our behaviors of telling it like it is, owning it now, and moving it forward together with care and integrity, we aim to create an exceptional workplace for exceptional talent.

We consider flexible working arrangements for all roles and offer workplace accommodations to support your effectiveness in the role.

The Role: Admin Assistant

We are excited to offer a part-time Admin Assistant role at Infracapital, providing maternity cover starting around July 2025. This position involves working four days a week (Monday to Thursday) from 08:30 to 17:30.

In this dynamic role, you will support the smooth daily operations of Infracapital, assisting internal teams, leadership, and external contacts to maintain order, efficiency, and professionalism in all administrative tasks. If you thrive in a busy environment and enjoy multitasking, we would love to hear from you!

You will join a supportive team of three full-time and two part-time PAs, with a hybrid working model. The role typically involves about 50% office presence, with flexibility for adjustments to suit your needs.

We seek a flexible individual with a proactive attitude. If you are enthusiastic about providing excellent support in a fast-paced setting, we look forward to your application!

Key Responsibilities:

• Liaising with internal and external contacts for meetings and information requests
• Supporting PA, investment, finance, and IR teams with administrative tasks
• Coordinating with internal departments within M&G
• Processing invoices and expense reports
• Managing Oracle expenses and distribution lists
• Handling KYC requests with portfolio companies
• Managing signings such as NDAs and working with finance for signatures and document merging
• Arranging notaries and maintaining internal spreadsheets
• Preparing meeting packs and managing team event logistics
• Supporting onboarding and offboarding processes
• Providing holiday and sickness cover within the PA team
• Managing office supplies and maintaining trackers for leave and expenses
• Handling post, courier arrangements, and general office upkeep

Key Knowledge, Skills & Experience:

• Ability to work under pressure and multitask effectively
• Strong relationship-building skills
• Excellent organizational and attention to detail
• Flexible, reliable, with a positive attitude
• Effective time management
• Team player and independent worker
• Prioritization skills and ability to manage multiple responsibilities
• Excellent verbal and written communication skills
• Proficiency in office software
• Experience with financial processes such as invoicing and expenses

Recruiter: Hannah Curtis

Work Level: Colleague

M&G values diversity and inclusion, supporting all employees regardless of gender, ethnicity, age, sexual orientation, disability, or other characteristics. We are a Disability Confident Leader and encourage applications from candidates with disabilities or long-term health conditions. For assistance or alternative application methods, contact us at: [e-mail].

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