Admin Assistant

NHS; Sheffield; On-site; GBP 24,000 - 28,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is looking for an Admin Assistant in the Metabolic Bone Centre. This role involves providing secretarial and clerical support, ensuring efficient operations within the clinical service. Candidates should have relevant qualifications and experience in an office environment, particularly within the NHS, with strong communication and organizational skills.

Benefits

Professional development opportunities

Support for work-life balance

Qualifications

• Excellent communication skills required for this public-facing role.
• Experience in a secretarial/admin office environment is necessary.
• Knowledge of data protection and confidentiality essential.

Responsibilities

• Provide secretarial support to the Secretarial Team in the Metabolic Bone Centre.
• Ensure efficient service delivery in a department covering Diagnostics, Outpatient, and Day Case Treatments.
• Organize and prepare for MDT meetings.

Skills

Communication

Organizational Skills

Data Protection Understanding

Education

GCSE at Grade C/4 in English and Maths

NVQ Level II in Business Administration / Customer Service / IT

Tools

Microsoft Office

Infoflex

SystmOne

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Admin Assistant

The closing date is 01 July 2025

An exciting opportunity has arisen for a motivated and well organised individual to join our Secretarial Team in the Musculoskeletal Service at the Northern General Hospital.

The post holder will ensure that the designated clinical service is supported by an efficient and effective secretarial and clerical system, including audio typing.

The post will be based in the Metabolic Bone Centre.

Working Hours/Pattern: 30 hours a week.

Main duties of the job

To provide exceptional secretarial and clerical support to the Secretarial Team in the Metabolic Bone Centre, to deliver a comprehensive and efficient service within a department that covers Diagnostics, Outpatient and Day Case Treatments.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

• GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
• NVQ Level II in Business Administration / Customer Service / IT

Experience

• Experience of recent secretarial/admin/office environment.
• Experience of working in a public facing role.
• Relevant experience within the NHS

Further Training

• Knowledge of / experience of using information and/or customer service systems.
• Working knowledge of Microsoft Office packages including Outlook, Excel, and Word.
• Previous experience Infoflex / 59R Software
• Previous experience of PAS / Infoflex / SystmOne (area specific software

Skills and Knowledge

• Understanding of data protection issues and the ability to maintain confidentiality.
• Excellent communication skills, including written and verbal, with ability to deal with staff at all levels.
• Displays use of initiative with effective organisational skill.
• Ability to prioritise and work to strict/conflicting deadlines.
• On-going commitment to personal development.
• Prepping for MDT meetings.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,169 a yearpa/pro rata for part time staff