Activities Hub Manager

Ministry of Justice; Henley-on-Thames; On-site; GBP 32,000 - 45,000; Full time

Job summary

Ministry of Justice in Henley-on-Thames seeks an experienced Administrative Manager to lead the Activities Hub and provide comprehensive administrative support across pathways to reduce reoffending. The role covers supervision of administrative staff, transactional activity, and ensuring paperwork is complete and ready for transmission from pathways to housing clinics and job clubs.

You will also contribute to local policy development, manage devolved budgets, monitor SDIs, and draft

Responsibilities

• Pathways
• Student applications
• Monitoring contract delivery and performance
• Procurement of Goods for unit
• Regime Monitoring, Promote the work of the Unit and provide opportunities for prisoners by organising:
• Job club
• Exit interviews
• Housing Clinics
• Induction Assessments
• Healthcare Clinics
• Undertake other administrative management tasks including:
• Contribute towards the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy

Job description

The job holder will be responsible for managing the administrative processes within the Activities Hub, ensuring that administration support is provided to the relevant pathways to assist in reducing reoffending through the provision of opportunities from reception to release. This is a non-operational job with line management responsibilities. Responsibilities, Activities and Duties The job holder will be required to carry out the following responsibilities, activities and duties: Manage the transactional activity associated with the Activities Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:

• Pathways
• Student applications
• Monitoring contract delivery and performance
• Procurement of Goods for unit
• Regime Monitoring, Promote the work of the Unit and provide opportunities for prisoners by organising:
• Job club
• Exit interviews
• Housing Clinics
• Induction Assessments
• Healthcare Clinics
• Undertake other administrative management tasks including:
• Contribute towards the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy