23628 - Activities Hub Manager

Ministry of Justice; Henley-on-Thames; On-site; GBP 26,000 - 35,000; Full time

Job summary

The Ministry of Justice seeks an Administrative Manager (Band 5) to oversee the Activities Hub, ensuring efficient administrative support across pathways from reception to release, with a focus on reducing reoffending.

This is a non-operational role with line management responsibilities, requiring you to lead staff, monitor performance, manage budgets, produce reports, and coordinate external communications and stakeholders.

Responsibilities

• Manage the transactional activity associated with the Activities Hub and the administrative staff within this area. Ensure paperwork is complete, checked and ready for onward transmission where applicable.
• Promote the work of the Unit and provide opportunities for prisoners by organising.
• Undertake other administrative management tasks including: develop local policy and procedures, manage devolved budgets per budget delegation, monitor SDIs and standards, attend unit meetings to share good practice, analyse Hub data and produce relevant reports, ensure data accuracy in local and national systems, monitor Hub performance, draft external and internal communications, provide management information to Head of Function, manage staff performance and development, act as primary contact for external stakeholders, and manage requisitioner/approver duties per local policy.

Job description

Band: 5

Overview of the job

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the Activities Hub, ensuring that administration support is provided to the relevant pathways to assist in reducing reoffending through the provision of opportunities from reception to release.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Manage the transactional activity associated with the Activities Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:

• Monitoring contract delivery and performance
• Procurement of Goods for unit
• Industries/Manufacturing
• Authorise prisoner pay amendments

Promote the work of the Unit and provide opportunities for prisoners by organising:

Undertake other administrative management tasks including:

• Contribute towards the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder