Accounts Supervisor

Ffolkes Offshore Ltd; Aberdeen City; On-site; GBP 32,000 - 42,000; Full time

Job summary

Ffolkes Offshore Ltd. in Aberdeen is seeking an Accounts Supervisor for a full-time, on-site role. You will oversee day-to-day accounting activities, manage ledgers, process invoices, and support month-end close while ensuring accuracy and compliance.

The role reports to the Finance Director and focuses on cost control and process improvements. Key requirements include strong Xero experience, ledger management, and robust reporting.

Qualifications

• Experience with Xero accounting software and ledgers.
• Proven ability to manage sales and purchase ledgers.
• Adept at month-end close and management reporting.
• Excellent attention to detail and accuracy.
• Strong communication and organisational skills.

Responsibilities

• Oversee day-to-day finance administration using Xero.
• Maintain accurate sales and purchase ledgers.
• Process customer invoices, supplier bills, payments and banking transactions.
• Complete bank, credit card and control account reconciliations.
• Support credit control, including monitoring outstanding balances.
• Assist with month-end and quarter-end processes and reporting.
• Respond professionally to queries from customers and suppliers.
• Identify opportunities to improve finance processes and reporting.

Skills

Sales ledger

Purchase ledger

Credit control

Reconciliations

Excel spreadsheets

Management reporting

Attention to detail

Communication skills

Organisational skills

Deadline-driven

Tools

Xero

Job description

Full-time | Office Based | Aberdeen | Monday–Friday | 40 hours per week | Reporting to Finance Director

Company Description

Ffolkes Offshore Ltd is a full-service ships agency and marine support company designed for the needs of today’s offshore energy sector. The company serves the UK’s principal offshore ports, focusing on reducing port operating costs, improving vessel turnaround times, and enhancing operational safety. In 2025, Ffolkes Offshore supported more than 2,500 vessel arrivals across 27 UK ports, providing agile and cost-effective services that keep marine and offshore operations running smoothly. With over 125 years of combined team experience, the company offers fast, compliant, and value-driven support for offshore vessel owners and operators from its base in Aberdeen, Scotland.

Role Description

The Accounts Supervisor is a full-time, on-site role based in Aberdeen. This role oversees day-to-day accounting operations, including supervising accounts payable and receivable, monitoring ledgers, and ensuring accurate and timely posting of financial transactions. The Accounts Supervisor prepares regular financial reports, supports month-end and year-end closing activities, and ensures compliance with internal policies and relevant financial regulations. The role involves coordinating with operations and management to reconcile vessel and port-related costs, resolving billing queries, and improving processes to support cost control. The Accounts Supervisor also provides guidance to the accounts team, assists with audits, and contributes to the continuous improvement of financial systems and procedures.

Key responsibilities include:

• Managing day-to-day finance administration using Xero
• Maintaining accurate sales and purchase ledgers
• Processing customer invoices, supplier bills, payments and banking transactions
• Completing bank, credit card and control account reconciliations
• Supporting credit control, including monitoring outstanding and overdue customer balances
• Supporting month‑end and quarter‑end processes, including journals, accruals, pre‑payments and management reporting
• Responding professionally to customer and supplier queries
• Identifying opportunities to improve finance processes and reporting

What we’re looking for:

• Strong practical experience using Xero (ESSENTIAL)
• Good understanding of sales ledger, purchase ledger, credit control and reconciliations
• Excellent attention to detail and accuracy
• Confident working with spreadsheets and financial reports
• Strong communication and organisational skills
• Ability to prioritise workload and meet deadlines