Accounts Receivable Assistant

James Newbury Appointments Limited; Houghton Regis; Hybrid; GBP 27,000 - 29,000; Full time

Job summary

James Newbury Appointments Limited is seeking an experienced Accounts Receivable Assistant to support during a Sage Intacct implementation. The role is hybrid, based in Houghton Regis, with three days in the office and two days remote.

The candidate will assist with credit management, cash allocations, credit note processing and general AR duties while ensuring accurate records and timely communications with customers.

Qualifications

• Experience in Accounts Receivable and credit management.
• Experience with Sage Intacct or similar accounting systems.
• Ability to manage invoices, receipts and collections accurately.
• Good communication and collaborative skills.

Responsibilities

• Assist with collection of outstanding customer debts.
• Monitor and manage aged debt balances in credit control.
• Send copy invoices and statements on request.
• Investigate and resolve customer queries and maintain records.
• Post and allocate BACS and credit card receipts to accounts.
• Support refunds process and other AR activities.
• Process and apply customer credit notes with proper documentation.
• Maintain audit trails for credit notes and reconciliations.
• Provide general finance assistance as required.

Skills

Accounts Receivable

Credit Control

Sage Intacct

BACS postings

Cash Allocation

Education

Recognised professional qualifications

Tools

Sage Intacct

BACS

Job description

Job details

We have a great opportunity for an experienced Accounts Receivable Assistant.

Type: temp for 3 months or so

Days/hours of Work: Mon-Fri 9am-5pm (1 hr unpaid lunch) 35 hrs per week

Location: Hybrid - 3 days in the office in Houghton Regis, Beds 2 days remote

Salary / Rate of Pay: circa £14.50-15.35ph (£28,000 if perm)

Role:

We are seeking a proactive and detail-oriented Interim Accounts Receivable & Credit Management Assistant to provide additional support to the Finance team during the implementation of a new accounting system, Sage Intacct. The implementation project is creating additional operational and administrative activities across the Accounts Receivable and Credit Control functions. This interim role will provide hands-on support to help ensure business-as-usual activities continue to be delivered effectively. The successful candidate will be flexible, organised and willing to support a variety of finance activities.

Credit Management Support

• Assist with the collection of outstanding customer debts.
• Support the Credit Control team in monitoring and managing aged debt balances.
• Send out copy invoices and copy statements when requested
• Investigate and resolve customer queries
• Maintain accurate records of collection activity and customer communications.

Cash Allocation

• Posting and allocation of BACS receipts onto customer accounts
• Posting and allocation of Credit Card receipts onto customer accounts
• Supporting the customer refunds process
• Support with other adhoc Accounts Receivable activities
• Liaise with customers and customer experience to resolve payment allocation queries.

Credit Note Processing

• Process and apply customer credit notes in accordance with company procedures and approval requirements.
• Ensure supporting documentation is complete, accurate and appropriately retained.
• Maintain a clear audit trail for all credit note transactions.
• Assist with reconciling credit note activity on customer accounts.

General Finance Assistance

Support other Accounts Receivable and credit management activities as required

Person Spec - Essentials

• Experience, knowledge and understanding of the specific job functions through experience or/and recognised professional qualifications
• Ability to deliver accurate, high-quality work within required deadlines and to required standards
• Excellent communication skills (both verbal and written).
• Ability to work collaboratively across all areas of the business.
• Excellent communication skills with the ability to communicate at all levels and to work collaboratively across all areas of the business.
• Ability to act with independence, objectivity and bringing professional skepticism to bear where required.
• Full eligibility to work in the UK

Desirable -

Experience of using Sage Intacct.