Accounts Receivable Administrator

Gillespie People Solutions Ltd; City of Edinburgh; Hybrid; GBP 32,000 - 35,000; Full time

Benefits offered by this job

Free on-site parking

Hybrid working

Company pension

Competitive benefits package

Job summary

Gillespie People Solutions Ltd in Edinburgh is seeking an Accounts Receivable Administrator to own the end-to-end billing process in a fast-paced finance team.

You will raise invoices accurately, resolve queries, support cash allocation and month-end activities, and work with Credit Control on debt collection. The role offers hybrid working and a supportive environment with on-site parking.

Qualifications

• Experience in Accounts Receivable, Sales Ledger, Billing or Finance Administration.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and communication skills.
• Experience with Excel and finance systems.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Prepare, review and issue customer invoices on time.
• Attach required supporting documentation to invoices.
• Investigate and resolve invoice and billing queries.
• Manage invoice amendments, credit notes and rebilling.
• Support account reconciliations and cash allocation.
• Resolve billing discrepancies with internal stakeholders.
• Assist with debt collection activities with Credit Control.
• Contribute to process improvements and system enhancements.
• Support month-end reporting and audit requirements.

Skills

Attention to detail

Organisational skills

Communication skills

Microsoft Excel

Finance software

Multitasking

Proactive problem-solving

Tools

Xero

Bullhorn

InTime

Microsoft Excel

Job description

Are you an organised and detail-focused finance professional looking for your next opportunity? We're working with a well-established and growing business seeking an Accounts Receivable Administrator to join their finance team in Edinburgh.

This is a fantastic opportunity to take ownership of the end-to-end billing process within a fast-paced, professional environment where accuracy, customer service and relationship management are highly valued.

The Role

As Accounts Receivable Administrator, you'll play a key role in ensuring invoices are raised accurately and on time, customer queries are resolved efficiently, and billing processes run smoothly. Working closely with Finance, Operations and wider business teams, you'll help improve cash collection performance while delivering an exceptional service to clients.

What You'll Be Doing

• Preparing, reviewing and issuing customer invoices accurately and within agreed timescales.
• Ensuring all supporting documentation is attached to invoices where required.
• Investigating and resolving invoice and billing queries.
• Managing invoice amendments, credit notes and rebilling requirements.
• Supporting account reconciliations and cash allocation activities.
• Working closely with internal stakeholders to resolve billing discrepancies.
• Assisting with debt collection activities alongside Credit Control.
• Contributing to process improvements and finance system enhancements.
• Supporting month-end reporting and audit requirements.

About You

You’ll ideally have:

• Previous experience within Accounts Receivable, Sales Ledger, Billing or Finance Administration.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and communication skills.
• Experience using finance systems and Microsoft Excel.
• The ability to manage multiple priorities and meet deadlines.
• A proactive and solution-focused approach.

Desirable experience includes:

• Recruitment, contractor payroll or professional services environments.
• Accounts receivable or credit control exposure.
• Experience with systems such as Xero, Bullhorn, 'InTime' or similar.

What's On Offer?

• £32,000 - £35,000 basic salary (DOE).
• Competitive benefits package.
• Company pension.
• Supportive and collaborative working environment.
• Free on-site parking.
• Hybrid working (1 day per week from home).
• Opportunity to develop and grow within a successful business.