Accounts & Payroll Assistant

IPS Group Ltd; Normanton and Altofts; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic manufacturing business in Normanton and Altofts is seeking an Accounts & Payroll Assistant. The role involves managing customer accounts, processing payroll, and assisting in financial reporting, making it engaging for detail-oriented individuals. Candidates should possess previous finance experience and strong organizational skills.

Qualifications

• Previous experience in a finance or accounting support role.
• Working knowledge of payroll processes and systems.
• Ability to work independently and as part of a team.

Responsibilities

• Manage sales ledger and customer accounts, ensuring timely invoicing and payments.
• Process monthly payroll and maintain employee payroll data.
• Perform month-end reconciliations and assist in financial reporting.

Skills

Attention to detail

Organizational skills

Communication

Proficiency in Microsoft Excel

Tools

Accounting software

Job description

Our client a dynamic and well-established manufacturing business is seeking a detail-oriented and proactive Accounts & Payroll Assistant to join its Finance Team. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys working across various areas of finance and payroll.

Key Responsibilities of Accounts & Payroll Assistant:

Sales Ledger & Customer Accounts

• Set up new customers on the system (with required approvals).
• Raise customer invoices and credit notes accurately and in a timely manner.
• Ensure all additional charges are billed to customers.
• Monitor and ensure timely collection of outstanding customer payments.
• Allocate customer receipts and match them against relevant invoices/credits.
• Issue regular customer statements and respond to queries.
• Develop and maintain strong working relationships with Sales and Customer Service teams.

Payroll & Employee Costs

• Maintain and update the payroll system with accurate employee data.
• Process monthly payroll, ensuring compliance with reporting deadlines.
• Upload pension data and complete payroll reconciliations.
• Provide support for HMRC reporting, including Intrastat submissions.

General Accounting Duties

• Post manual and Excel-based costing information accurately.
• Post cashbook entries and perform monthly bank reconciliations in GBP, USD, and EUR.
• Prepare GRNI journals and maintain the invoice register.
• Reconcile and close Sales and Purchase Ledgers at month end.
• Prepare supporting documents for weekly cashflow forecasting.
• Generate monthly stock reports and post management account journals.
• Maintain well-organized and up-to-date filing systems.

Month-End & Reporting

• Process documents according to strict month-end deadlines.
• Assist in the preparation of monthly financial and management reports.
• Contribute to continuous improvement in finance processes and controls.

Essential:

• Previous experience in a finance or accounting support role.
• Working knowledge of payroll processes and systems.
• High attention to detail with strong organisational skills.
• Proficiency in Microsoft Excel and general accounting software.
• Ability to work independently and as part of a team.
• Strong communication skills to interact with colleagues and customers.

If you are enthusiastic, reliable, and ready to take on a varied role in a busy finance department, we would love to hear from you.