Accounts Payable Specialist: Precise, Fast-Paced P2P

Pareto Facilities Management Ltd; Milton Keynes; On-site; GBP 18,000 - 28,000; Full time

Job summary

Pareto Facilities Management Ltd. is seeking an Accounts Payable Assistant to ensure accurate and timely processing of supplier invoices, expenses and card transactions within a controlled P2P environment.

The role focuses on matching invoices, coding, approvals and reconciliation, while supporting month-end activities and process improvements in a busy B2B services setting in Milton Keynes.

Qualifications

• Previous experience in Accounts Payable, Finance Administration or a transactional finance role.
• Good understanding of the end-to-end purchase-to-pay (P2P) process, including invoice processing, purchase order matching, coding, approvals, expenses, payment preparation and query resolution.
• Experience working within a B2B services environment or another fast-paced operational business.
• Excellent attention to detail with the high level of accuracy.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Good communication skills with the confidence to engage professionally with suppliers, employees and internal stakeholders.
• Competent in Microsoft Excel and experienced in using finance systems.

Responsibilities

• Process supplier invoices and credit notes accurately and within agreed timescales.
• Match invoices to purchase orders and supporting documentation in accordance with company policies and procedures.
• Code non-purchase order invoices accurately and route them for approval in line with delegated authority limits.
• Process employee expense claims, ensuring receipts, coding, approvals and supporting documentation are complete before posting.
• Process and reconcile company credit card and purchasing card transactions, ensuring all expenditure is supported, accurately coded and appropriately authorised.
• Process and monitor web-based and direct debit expenditure, ensuring transactions are correctly recorded, supported and escalated where information is incomplete.
• Identify and investigate invoice and expense discrepancies, including missing purchase order numbers, duplicate invoices, missing receipts, incorrect coding and incomplete approvals.
• Proactively liaise with internal stakeholders to obtain approvals and resolve invoice, expense and payment queries in a timely manner.
• Respond professionally to supplier and employee enquiries, maintaining positive working relationships with internal and external stakeholders.
• Reconcile supplier statements and support company card and direct debit reconciliations as required.
• Assist with supplier payment runs, employee reimbursements and the preparation of supporting documentation.
• Maintain accurate supplier records and transaction data, ensuring clear and compliant audit trails.
• Monitor shared AP inboxes and query queues, ensuring requests are actioned within agreed service levels.
• Support month-end activities, including cut-off procedures, aged creditor reviews and the timely posting of invoices, expenses and card transactions.
• Escalate unresolved issues, process delays or control concerns to the Accounts Payable Senior.
• Contribute to continuous improvement by identifying recurring issues and recommending practical process enhancements.

Skills

Accounts Payable

Finance Administration

P2P process

Attention to detail

Organisational skills

Communication

Microsoft Excel

Tools

Microsoft Excel

Sage Intacct

Job description

Pareto Facilities Management Ltd. is seeking an Accounts Payable Assistant to ensure accurate and timely processing of supplier invoices, expenses and card transactions within a controlled P2P environment.

The role focuses on matching invoices, coding, approvals and reconciliation, while supporting month-end activities and process improvements in a busy B2B services setting in Milton Keynes.