Accounts Payable Specialist – Luxury Hotel Finance

Mandarin Oriental; Greater London; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Learning & Development

MOstay

Health & Colleague Wellness

Retirement Plans

1 paid Charity Day per year

Increased holiday entitlement with 33+

Access to Hospitality Action’sEmployee

Job summary

Mandarin Oriental Mayfair, London, seeks an Accounts Payable specialist to join our Finance team. You will manage supplier invoices, ensure timely payments, and maintain accurate records within our luxury hospitality environment.

You will collaborate with hotel departments, uphold procedures, and support month-end processes, VAT reconciliations, and internal reporting. The role requires attention to detail and a team-focused mindset in a fast-paced setting.

Responsibilities

• Act as the primary Accounts Payable liaison between the Hotel Finance team and other departments, ensuring seamless Accounts Payable operations.
• Ensure the accurate and timely processing of supplier invoices and payments for goods and services received.
• Receive, review, and process supplier invoices in accordance with the Hotel's purchasing and Accounts Payable procedures, ensuring accuracy and compliance.
• Reconcile supplier statements and accounts on a monthly basis, investigating and resolving any discrepancies promptly.
• Ensure all supplier payments are supported by the appropriate documentation, including approved purchase orders, delivery notes, invoices, and relevant authorisations.
• Maintain an accurate, organised, and efficient filing system for invoices, payment records, and financial reports, in accordance with company policies.
• Maintain accurate and up-to-date records and logs of all invoices received and processed.
• Prepare and post month-end journals and accruals within the required deadlines.
• Perform VAT reconciliations following month-end close and support VAT reporting requirements.
• Assist in the preparation of month-end and year-end financial information, ensuring all deadlines are met.
• Respond promptly and professionally to supplier enquiries and telephone queries, maintaining positive supplier relationships.
• Cross-train and maintain sufficient knowledge of other Finance Department processes to provide effective cover during periods of annual leave, sickness absence, or increased business demand.
• Assist and support with other accounting, finance, and administrative duties as assigned by the Director of Finance or Assistant Financial Controller.

Job description

Mandarin Oriental Mayfair, London, seeks an Accounts Payable specialist to join our Finance team. You will manage supplier invoices, ensure timely payments, and maintain accurate records within our luxury hospitality environment.

You will collaborate with hotel departments, uphold procedures, and support month-end processes, VAT reconciliations, and internal reporting. The role requires attention to detail and a team-focused mindset in a fast-paced setting.