Accounts Payable

Mandarin Oriental Hotel Group; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Learning & Development

MOstay

Health & Wellness

Retirement Plans

Charity Day

More holidays

Employee Assistance Program

Job summary

Mandarin Oriental Mayfair in London is seeking an Accounts Payable to join the Finance team. You will be responsible for processing invoices, reconciling supplier statements, and ensuring timely payments in line with hotel procedures.

Join a luxury hospitality group known for exceptional service, career development, and a supportive work environment in the heart of Mayfair.

Responsibilities

• Act as the primary Accounts Payable liaison between the Hotel Finance team and other departments, ensuring seamless Accounts Payable operations.
• Ensure the accurate and timely processing of supplier invoices and payments for goods and services received.
• Receive, review, and process supplier invoices in accordance with the Hotel's purchasing and Accounts Payable procedures, ensuring accuracy and compliance.
• Reconcile supplier statements and accounts on a monthly basis, investigating and resolving any discrepancies promptly.
• Ensure all supplier payments are supported by the appropriate documentation, including approved purchase orders, delivery notes, invoices, and relevant authorisations.
• Maintain an accurate, organised, and efficient filing system for invoices, payment records, and financial reports, in accordance with company policies.
• Maintain accurate and up-to-date records and logs of all invoices received and processed.
• Prepare and post month-end journals and accruals within the required deadlines.
• Perform VAT reconciliations following month-end close and support VAT reporting requirements.
• Assist in the preparation of month-end and year-end financial information, ensuring all deadlines are met.
• Respond promptly and professionally to supplier enquiries and telephone queries, maintaining positive supplier relationships.
• Cross-train and maintain sufficient knowledge of other Finance Department processes to provide effective cover during periods of annual leave, sickness absence, or increased business demand.
• Assist and support with other accounting, finance, and administrative duties as assigned by the Director of Finance or Assistant Financial Controller.

Job description

Accounts Payable, Finance
Mandarin Oriental Mayfair, London is looking for an Accounts Payable to join our Finance team.

Are you a master of craft?Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Mayfair, London is the newest jewel which has opened in the heart of Mayfair. It’s another world; an oasis of calm in the heart of the city, with the most attentive service. A world that’s all about our guests.

As an Accounts Payable at Mandarin Oriental Mayfair, you will be responsible to:

• Act as the primary Accounts Payable liaison between the Hotel Finance team and other departments, ensuring seamless Accounts Payable operations.
• Ensure the accurate and timely processing of supplier invoices and payments for goods and services received.
• Receive, review, and process supplier invoices in accordance with the Hotel's purchasing and Accounts Payable procedures, ensuring accuracy and compliance.
• Reconcile supplier statements and accounts on a monthly basis, investigating and resolving any discrepancies promptly.
• Ensure all supplier payments are supported by the appropriate documentation, including approved purchase orders, delivery notes, invoices, and relevant authorisations.
• Maintain an accurate, organised, and efficient filing system for invoices, payment records, and financial reports, in accordance with company policies.
• Maintain accurate and up-to-date records and logs of all invoices received and processed.
• Prepare and post month-end journals and accruals within the required deadlines.
• Perform VAT reconciliations following month-end close and support VAT reporting requirements.
• Assist in the preparation of month-end and year-end financial information, ensuring all deadlines are met.
• Respond promptly and professionally to supplier enquiries and telephone queries, maintaining positive supplier relationships.
• Cross-train and maintain sufficient knowledge of other Finance Department processes to provide effective cover during periods of annual leave, sickness absence, or increased business demand.
• Assist and support with other accounting, finance, and administrative duties as assigned by the Director of Finance or Assistant Financial Controller.

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
• 1 paid Charity Day per year to dedicate to a charity of your choice
• Increased holiday entitlement with Length of Service, up to 33 days off
• Access to Hospitality Action’s Employee Assistance Programme

SUSTAINABILITY AT MANDARIN ORIENTAL

Corporate responsibility values are deeply ingrained in Mandarin Oriental’s culture, and sustainability implications are carefully considered with every decision across the Group, aligning our sustainable development efforts with the industry criteria set by the Global Sustainable Tourism Council.

We strive for a better future for the next generation. Protecting the environment, people and communities are the fundamental pillars to which we devote our efforts. We are very proud of the initiatives our colleagues have implemented to help us on the path to achieving our sustainability goals, such assingle-use plastic elimination,ethical supply chain and procurement,community and colleague engagement,technology practicesandwaste reduction. We are committed to doing the right thing, every day.

DIVERSITY & INCLUSION

We believe a diverse and inclusive culture is better for everyone. Bringing individuals together is essential to the long-term success of our people, our business and the societies and economies in which we operate.

All colleagues, regardless of ethnicity, gender, age, sexual orientation, disability, background or religion, should be treated fairly and with respect, should be given equal opportunities, and be valued for the contributions they make in their roles. No form of bullying, intimidation, discrimination or harassment of others will be tolerated.

ELIGIBILITY TO WORK IN THE UK

Please note, all candidates applying for this role must have obtained the right to work and live in the UK. Documented evidence of eligibility will be required from candidates as part of the recruitment process.

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