Accounts Payable Specialist

Reachdesk Ltd; Birmingham; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Stock options

NEST pension

Private medical insurance

Flexible PTO

Collaborative culture

Job summary

Reachdesk Ltd. is seeking an Accounts Payable Specialist to lead the full AP cycle across six entities in a global finance operation.

You’ll manage vendor onboarding, invoicing, multi-currency payments, and Ramp card reconciliations within NetSuite, reporting to the Senior Accountant and working with a seasoned controllership team. You’ll handle AP controls, month-end close, VAT across UK/EU, and intercompany accounting while driving automation and process improvements with the systems team.

Qualifications

• 2+ years in accounts payable with end-to-end ownership in a multi-entity, multi-currency environment.
• Hands-on with a tier-one ERP (NetSuite, SAP, Microsoft Dynamics).
• Proficiency with a matrix / dimensional GL structure, coding across GL account, Department, and Class.
• Experience in spend management software.
• Solid grasp of AP controls, month-end close, and balance-sheet reconciliations.
• Working knowledge of VAT / indirect tax on purchases across the UK and EU.

Responsibilities

• Manage full-cycle accounts payable across all six entities, including vendor onboarding, invoice capture and coding, PO and non-PO matching, approval routing, and multi-currency payment runs.
• Administer the Ramp corporate card program end-to-end, including card issuance and limits, transaction coding, receipt and policy compliance, and monthly reconciliation of Ramp activity to the NetSuite general ledger.
• Post and reconcile AP and card transactions accurately in NetSuite using our matrix GL structure, ensuring every line is coded correctly across GL account, Department, and Class, per subsidiary and Reachdesk's segment design.
• Book intercompany AP consistently so it consolidates cleanly.
• Support the AP sub-ledger through month-end close, including accruals, GRNI and unbilled review, supplier statement reconciliations, and aged-payables reporting.
• Manage the AP and card mailboxes and supplier relationships, resolving queries, disputes, and payment issues quickly and professionally.
• Apply correct indirect-tax treatment on payables, including UK VAT, EU VAT and reverse charge, and US sales and use tax via Avalara.
• Maintain AP controls, approval matrices, and process documentation, supporting internal and external audit.
• Drive continuous improvement of AP and card automation and workflow, partnering with the systems team on NetSuite and Ramp.

Skills

Accounts payable

ERP systems

GL coding

VAT / indirect tax

Attention to detail

Tools

NetSuite

Ramp

Avalara

Job description

Reachdesk is the first truly end-to-end global SaaS gifting and swag platform, helping B2B companies create meaningful connections with prospects, customers, and employees while driving measurable ROI.
We believe gifting is more than just a transaction: it’s about building genuine human connections that fuel business growth. Whether its engaging prospects, celebrating customers, or recognizing employees, our platform makes it easy to deliver personalized gifts, branded swag, and unforgettable event & brand experiences at scale through automated sourcing, storage, and global delivery.
Trusted by many of the most recognized names in technology and SaaS, Reachdesk integrates effortlessly with marketing, sales, and HRIS tech stacks and is powered by our world-class team across New York, London, and Lisbon.
We’re growing, and we’re currently looking for an Account Payable Specialist to join us.

The Role

As an Accounts Payable Specialist at Reachdesk, you will power the full accounts payable and corporate card function across all six Reachdesk entities. This is a hands‑on role where you’ll run the complete AP cycle, manage multi‑currency vendor payments, and administer and reconcile our Ramp corporate card program, all inside NetSuite. You’ll report to the Senior Accountant who owns AP, with the backing of an experienced controllership team behind you.

From day one, you’ll dive into this business‑critical function and work across a genuinely global finance operation spanning multiple currencies, entities, and markets. You'll help build the process and controls that will carry Reachdesk through its next stage of growth, with real scope to shape how the function scales as the business does.

Responsibilities

• Manage full‑cycle accounts payable across all six entities, including vendor onboarding, invoice capture and coding, PO and non‑PO matching, approval routing, and multi‑currency payment runs
• Administer the Ramp corporate card program end‑to‑end, including card issuance and limits, transaction coding, receipt and policy compliance, and monthly reconciliation of Ramp activity to the NetSuite general ledger
• Post and reconcile AP and card transactions accurately in NetSuite using our matrix GL structure, ensuring every line is coded correctly across GL account, Department, and Class, per subsidiary and Reachdesk's segment design
• Book intercompany AP consistently so it consolidates cleanly
• Support the AP sub‑ledger through month‑end close, including accruals, GRNI and unbilled review, supplier statement reconciliations, and aged‑payables reporting
• Manage the AP and card mailboxes and supplier relationships, resolving queries, disputes, and payment issues quickly and professionally
• Apply correct indirect‑tax treatment on payables, including UK VAT, EU VAT and reverse charge, and US sales and use tax via Avalara, escalating edge cases as needed
• Maintain AP controls, approval matrices, and process documentation, supporting internal and external audit
• Drive continuous improvement of AP and card automation and workflow, partnering with the systems team on NetSuite and Ramp

About You

• 2+ years in accounts payable, including genuine end‑to‑end ownership (not just invoice processing) in a multi‑entity, multi‑currency environment.
• Hands‑on experience with a tier‑one ERP (e.g. NetSuite, SAP, Microsoft Dynamics)
• Proficiency with a matrix / dimensional GL structure — confident coding transactions accurately across GL account, Department, and Class simultaneously, and understanding how those segments roll up for reporting and consolidation.
• Experience in spend management software.
• A solid grasp of AP controls, month‑end close, and balance‑sheet reconciliations.
• Working knowledge of VAT / indirect tax on purchases across the UK and EU.
• Sharp attention to detail, comfort working independently, and clear communication with finance and non‑finance stakeholders alike.

Preferred Experience

• Experience in SaaS, high‑growth, or private‑equity‑backed businesses.
• Exposure to intercompany accounting, consolidation, or a shared‑service AP model.

The Benefits

• Competitive salary with generous stock options
• Pension with employer contributions (NEST)
• Affordable Private Medical Insurance, including mental health support and fast access to care
• Flexible PTO that increases the longer you’re with us, plus extra flexibility for life’s unexpected moments
• A genuinely collaborative culture with innovative, fun, and ambitious people

Compensation is based on standardised salary ranges by role, level, and location, benchmarked against similar‑sized companies. Final offers are determined by a combination of experience, skills, and role fit, and may vary from the listed range.

Reachdesk believes that a diverse team helps us achieve our mission faster, and so we welcome applicants from all backgrounds.

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